UNOPS Portfolio Senior Manager Jobs in Kenya

UNOPS Portfolio Senior Manager Jobs in Kenya

Background Information - Job-specific

Kenya Multi Country Office (KEMC) manages a growing portfolio of engagements covering up to 15 Countries in East and Southern Africa, including associated strategic and operational risks. The KEMC sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of projects and programmes in multiple countries in East and South Africa.

Within its structure, KEMC’s Transactional Unit (TU) serves as an agile operational platform to deliver transactional work across various service lines specifically in human resources, procurement, logistics and grant service lines. Based in Nairobi; yet serving all 15 Countries in East and Southern Africa, the TU handles a diverse and growing portfolio across multiple partners.

In line with UNOPS business model, the Transactional Unit is managed on a full cost recovery basis through resource-sharing arrangements. The nature of the TU structure requires close engagement with the Head of Support Services, Finance, HR and Procurement Units to manage the resources flows and support for delivering its projects.

Functional Responsibilities

Under the direct supervision of the Head of Programme, the Portfolio Senior Manager is responsible for the day-to-day operations of the project(s) within the Transactional Unit and provides services to the different donors, partners and beneficiaries.

This list is not representative of all the duties required but indicates typical duties and responsibilities:

Portfolio Management, Continuity, Growth and Diversification

Develops and leads the implementation of the Business Continuity and Growth Strategy for the Transactional Unit;

Develops and implements a partner outreach and engagement plan aligned with the Business Continuity and Growth Strategy;

Develops, maintains and reports on quality and performance metrics for the Transactional Unit;

Plans and propose; to the Head of Programme, the required resources for the Transactional Unit (human and financial).

Advises the Head of Programme and KEMC Senior Management Team in mainstreaming lessons learnt and best practices into new Engagement Acquisition;

Outreaches and promotes UNOPS services by building a network of key business partners and clients keeping abreast of market (and social, economic, political) trends in the area.

Demonstrates application of innovation to engagement acquisition;

Identifies potential clients (i.e., governments, country offices, and international funding institutions) and partners to pursue new opportunities in line with the Business Continuity and Growth Strategy;

Advises on project formulation working with internal counterparts as appropriate;

Leads the preparation of proposals for new engagements for the Transactional Unit in line with Strategic Direction of the Multi-Country Office and Region;

Participates in negotiating cost-effective and mutually beneficial terms for UNOPS services with prospective clients and partners;

Partnerships and Stakeholder engagement

Leads stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.

Establish robust stakeholder engagement strategies founded on tailored stakeholder profiles, interests and priorities.

Lead the formulation of project communications plans, coordinate internal project communications and monitor the effectiveness of project communications

Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), clients and key stakeholders

Project Delivery and Performance

Ensures the Transactional Unit portfolio meets the metrics established for the unit and it’s partners;

Coordinate the development and update implementation plan(s) as needed

Lead the implementation of approved plan(s) (including the establishment of milestones) within tolerances set by the Project Board.

Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.

Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action, where necessary.

Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation

Plan.

Liaise with any external suppliers or account managers

Manage acceptance and delivery of work packages

Monitor the progress of projects within the portfolio ensuring that work packages and products are being executed properly

Control changes to project and work packages within the portfolio

Ensure goods, services are delivered by suppliers undergo quality review and acceptance procedures

Lead contract management duties including supplier performance evaluation.

Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

Provide quality control for management outputs (project documents, reports, etc.)

Procedures

Leads the coordination with internal stakeholders to ensure projects comply with audit requirements

Comply with all organizational policy and specifically the Project Management Manual

Prepare/adapt all relevant plans for approval by the Project Board.

Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

Oversees the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team.

Ensures the with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

Coordinate quality reviews of project documents and deliverables

Ensure maintenance of the project files and lessons learned are recorded

Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.

Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

Monitoring and reporting

Ensures compliance with narrative and/or financial reporting obligations for all projects in the business unit in accordance with Partner and UNOPS requirements

Regularly review Portfolio status, evaluating performance criteria (scope, cost, schedule and quality)

Carry out routine oversight and analysis of delivery data though dashboards

Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Education/Experience/Language requirements

Education

Advanced University Degree (Master's or equivalent) in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline is required.

First level University Degree (bachelor’s or equivalent) in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline in combination with 2 additional years of relevant professional experience, may be accepted in lieu of the advance university degree.

A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

Experience

At least seven (7) years of progressive experience in project development and management and coordination in either public or private sector organizations is required.

At least two (2) years Leading a Team is required

At least two (2) years managing a multi-project portfolio deploying monitoring, reporting systems

At least two (2) years experience implementing multiple donor funded agreements is required

Past experience with UN System policies and procedures is highly desirable

Familiarity with multiple donor policy and reporting requirements is desirable

Language Requirements

Fluency in English is required.

Working knowledge of another UN Language is desirable

How to Apply

For more information and job application details, see; UNOPS Portfolio Senior Manager Jobs in Kenya

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