UNON Senior Finance and Budget Assistant Jobs in Kenya

UNON Senior Finance and Budget Assistant Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General.

  • We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).

  • This post is located in the Conference Support Section, Division of Conference Services (DCS).

  • Under the direct supervision of the Finance and Budget Officer, the incumbent will perform the following duties:

    Responsibilities

  • Prepare Cost estimates and expenditure reports for meetings:

  • Liaise with the Chiefs of Sections and Units within the Division and with clients to collate the requirements of meeting and draft cost estimates for review.

  • Draft memoranda of understanding between the Division and clients for approval by the Chief. Follow up with the clients. Monitor the projects account. Analyze each meeting cost, schedule, note and record for material deviation from cost estimates;

  • Prepare final meeting accounts and invoices to the clients.

  • Collate, analyze, verify and cost each element of services provided by the Division. Verify the accuracy of the amounts and the supporting documents;

  • Maintain an updated record of the invoices for payment and data files on invoices for follow-up and reconciliation purposes;

  • Respond to queries by clients, internal and external auditors.

  • Monitor budget implementation and recommend reallocation of funds as necessary. Monitor expenditures to ensure that they remain within authorized levels.

    • Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

  • Ensure accuracy of bills/invoices and compliance with applicable UN payment rules and regulations; b) Review and analyze various performance reports for budgetary, financial monitoring, forecasting for reporting purposes.

  • Assist in drafting the Host Government Agreements;

  • Draft correspondence in response to inquiries on administrative and financial matters.

  • Identify diverse finance and administrative issues/problems and recommend appropriate line of action.

  • Ensure that accurate and complete financial records, reports and internal controls are functioning, and all relevant records and audit trail is maintained.

  • Act as a team leader and train/guide other general service staff.

  • Perform other related duties as assigned.

    Competencies

  • Professionalism Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Ability to identify and resolve data discrepancies and operational problems; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines
    and achieving results. Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges.

    Client Orientation Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

    Accountability Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  • Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

  • High school diploma or equivalent is required. Supplementary training in accounts, finance, administration, project management or related area is required. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

  • Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

    Work Experience

  • A minimum of ten years of progressively responsible work experience in finance, accounts, budget, administration or related area is required.

  • Knowledge of Enterprise Resource Planning (ERP) system is required.

  • Knowledge of grants management and donor reporting is desirable.

  • Proven experience in business analysis and reporting is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat.

  • For the post advertised, fluency in written and oral English is required.

  • Knowledge of another UN official language is an
    advantage.

    How to Apply

  • For more information and job application details, see; UNON Senior Finance and Budget Assistant Jobs in Kenya


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