UNON Senior Facilities Management Assistant Jobs in Kenya

UNON Senior Facilities Management Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General.

UNON supports programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).

This Post is located within the Facilities Management and Transport Section (FMTS). Within delegated authority and under the overall supervision of the Chief of Unit, Office Space and Assets, the incumbent will carry out the following duties:

Responsibilities

Coordinates construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure and sites and premises.

Coordinates maintenance services of installations, systems and equipment throughout the buildings.

Plans construction and renovation projects, including conceptual design, identification of design parameters, analysis of functional/special needs and recommendations on alternative solutions.

Reviews contractors' invoices and assists with cost recovery as required.

Prepares scopes of work and technical specifications including engineering drawings, bill of quantity and cost estimates for construction/modification/alteration works taking into consideration the interpretation of building codes for construction, health and fire safety.

Carries-out technical evaluation of offers and, after contract has been awarded to successful contractor, supervises coordinates and monitors implementation of contract and progress of work to ensure compliance with drawings and specifications and determines justification for technical changes to the contract and prepare progress reports.

Assists in developing standards for existing and future facilities and guidelines for the on-going management of buildings.

Liaises with Safety and Security for safety inspections of premises; reports and investigates accidents and recommends correction of safety or fire hazards.

Assists in identifying common issues and best practices, making strategic recommendations and developing a plan to achieve objectives and increase efficiency.

Drafts responses to the board of auditors, OIOS and Joint Inspection Unit (JIU) on audit-related issues and additional information requests on construction and common service subjects/studies in the JIU work programmes as required. Monitors the implementation of internal and external audit recommendations.

Drafts status reports, briefing papers, updates and ad-hoc reports on status of the various stages of the planning, design, construction, environment, safety-related projects and common-service aspects of the programme as required, communicating findings, recommendations, analysis and concepts to the Chief of Unit/Section as appropriate.

Reviews proposals for rental/lease or construction of new facilities to ensure conformity with approved space standards, building construction guidelines and legislative policies/recommendations and draft comments/recommendations.

Assists in the implementation of work plan of the Unit/Section and in managing the resources and participates in the preparation of biennial budget and spending plan of the Unit/Section.

Supervises general service staff of the Unit/Section.

Coordinates specialized needs for special events or special construction and operational issues.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs other duties as required.

Competencies

Professionalism: Knowledge of the Organization's rules and regulations as they pertain to building management and of industry codes and standards. Knowledge of the Organization's financial rules and regulations, as well as budgetary, administrative procedures, policies and directives. Ability to read and interpret architectural floor plans. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements.

Teamwork: Works collaboratively with colleagues to achieve organizational goals and solicits input by genuinely valuing others' ideas and expertise. Is willing to learn from others and places team agenda before personal agenda. Supports and acts in accordance with final group decision even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Technological Awareness: Keeps abreast of available technology. Understands the applicability and limitation of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of secondary education/ high school diploma is required. Additional qualifications in architectural, electrical, mechanical and/or civil engineering or related field is desirable.

Work Experience

A minimum of ten (10) years of progressive work experience in architectural, electrical, mechanical and/or civil engineering is required.

The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.

Experience in undertaking building construction and renovation projects greater than 5000 meters squared (m2) is required.

Experience in office building projects involving multi-disciplines including architectural, electrical, mechanical, civil, site, finishes and specialty systems work is desirable.

Experience in using AutoCAD and/or Revit or similar 3D software is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written English is required. Working knowledge of another UN language is desirable.

How to Apply

For more information and job application details, see; UNON Senior Facilities Management Assistant Jobs in Kenya

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