UNON Jobs in Kenya - Programme Management Assistant Vacancies - 111573

UNON Jobs in Kenya - Programme Management Assistant Vacancies - 111573

Posting Title:
  • Programme Management Assistant, G6
    Job Code Title:
  • Programme Management Assistant
    Department/office:
  • United Nations Office at Nairobi
    Duty Station:
  • Nairobi
    Job Opening Number:
  • 19-programme Management-unon-111573-r-nairobi (X)

    Org. Setting and Reporting

    The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General.

    UNON supports programme implementation of the UN Environment rogramme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services www.unon.org).

    This position is located in the Grants team of the Accounts Service Unit, Accounts Section, Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS).

    Within delegated authority and under the direct supervision of the Section/Unit Chief, or Team leader, the incumbent will:

    Responsibilities

  • Provide assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Research, compile, analyze, summarize, and present basic information/data on specific programmes/project and related topics.
  • Review grant agreements, especially cost plans/budgets, for completeness and ensure grant master data elements including sponsored classes, programme support rates and funds are correctly selected before final approval.
  • Assist in the monitoring and evaluation of grant execution; categorize, update, track and analyze data related to grants.
  • Draft donor reports, coordinate review and clearance process for closing grants, and arrange with client office on finalization and issuance.
  • Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities.
  • Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Provide guidance and training to new/junior staff.
  • Performs other duties as assigned.

    Competencies

    Professionalism:

  • Ability to work well with figures, undertake basic research and gather information from standard sources.
  • Demonstrated ability to apply good judgment in the context of assignments given.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
  • Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Accountability:

  • Takes ownership of all responsibilities and honours commitments;
  • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
  • Operates in compliance with organizational regulations and rules;
  • Supports subordinates, provides oversight and takes responsibility for delegated
    assignments;
  • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Client Orientation:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  • Identifies clients’ needs and matches them to appropriate solutions;
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education
  • High school diploma or equivalent is required.
  • Additional qualification in finance, administration, project management would be an added advantage.
  • Knowledge of SAP (Umoja), MS Excel, MS Access and other analytical tools would be an asset.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
  • Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

    Work Experience
  • A minimum of seven years of progressively responsible experience in project administration, technical cooperation or related area is required.
  • Experience with Grants/project accounting and recording complex accounting journal entries is highly desirable.
  • Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable.
  • Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting is desirable.
  • Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.

    Languages
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.

    Assessment
  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    How to Apply
  • Interested candidates should apply online by 25th March 2019
  • For more information and job application details, see; UNON Jobs in Kenya - Programme Management Assistant Vacancies - 111573

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