UNON Finance and Budget Assistant Jobs in Kenya

UNON Finance and Budget Assistant Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General.

  • UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).

  • The post is located in Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS) at the Nairobi duty station.

  • Under the direct supervision of the Section or Unit Chief, the incumbent will perform the following duties:

    Responsibilities

    Budgeting

  • Assisting in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON administration.

  • Assisting with the data extract for and preparation of various reports to management.

  • Assisting in monitoring budget implementation and performance.

  • Assisting with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;

    Accounting

  • Processing financial documents in line with the financial rules and regulations.

  • Assisting in the review and analysis of various accounting data.

  • Scrutinizing supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations.

  • Assisting the analysis of open item managed accounts (OIM) in the SAP Enterprise Resource Planning (ERP) system and initiating corrective action.

    General

  • Receiving and distributing various documents received in the unit/section.

  • Responding to queries and drafting correspondence to clients and other stakeholders in a timely and effective manner.

  • Assisting in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.

  • Assisting with data extraction and analysis and preparation of regular and ad hoc reports.

  • Performing duties as backup for other team members when required.

  • Supervising junior members of staff and interns.

  • Performing other related duties as assigned.

    Competencies

  • Professionalism Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

  • Teamwork Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Client Orientation Considers all those to
    whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

  • Accountability Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

  • High school diploma or equivalent is required.

  • Additional qualification in finance, administration, project management would be an added advantage.

  • Knowledge of SAP, Excel, Access and other analytical tools is an asset.

  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be
    accepted in lieu of the GGST.

  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

    Work Experience

  • A minimum of five (5) years of progressively experience in finance, budget or related area is required.

  • Work experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable.

  • Experience with data analysis and reconciliation in excel or similar tools is as well as work experience with Accounts Payable, Accounts Receivable or Treasury functions desirable.

  • Experience on client support such as communication with clients and handling of iNeed tickets or equivalent may be an added advantage.

  • Advanced knowledge of Microsoft Excel is an added advantage.

    Languages

  • English and French are the working languages of the United Nations Secretariat.

  • For the post advertised, fluency in oral and written English is required.

  • Knowledge of another official United Nations language is an advantage.

    How to Apply

  • For more information and job application details, see; UNON Finance and Budget Assistant Jobs in Kenya


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