University of the Witwatersrand Administrative Assistant - Jobs in South Africa

Introduction

CIMERA is a Centre of Excellence (CoE) for Integrated Mineral and Energy Resource Analysis funded by the Department of Science and Innovation (DSI) and the National Research Foundation (NRF).

It is jointly hosted by the University of Johannesburg (UJ) and the University of the Witwatersrand (Wits).

The CoE serves collaborating Universities throughout South Africa as a national hub for research and human capacity development in studies on the origin, distribution and character of Earth’s mineral and energy resources, in relation to economic geology.

A dynamic, competent, Administrative Assistant is required at Wits to assist the Co-Director in the day-to-day running of CIMERA. This post will involve liaison with the Director and staff at UJ, and interaction with staff and students at Wits.

Brief Description

Key Responsibilities amongst other:

To carry out general office administration and secretarial duties

To be responsible for disbursing student stipends and expenses

To manage financial systems, budgets administration and book-keeping (Oracle) for the Wits section of the CoE

To assist in the organisation of workshops and short courses linked to the CoE

To liaise with the CoE Central Hub Office at the University of Johannesburg

To liaise with academic staff, students and industry personnel on a regular basis

To deal with international travel bookings, public relations and transactions

(foreign exchange, money transfers, visas, import/export issues) and to assist staff/students/visitors who are not fluent in English with any complexities in this regard

Interface with various Wits University systems (especially the financial system and personnel in the School of Geosciences, Faculty and the Central Finance Departments), as well as the UJ systems where necessary

Job Requirements

• Good personnel and HR skills

• Ability to work independently

• Excellent administrative skills in processing the finances for DSI-NRF CIMERA at Wits

• Previous financial experience is essential

• Ability to deal with students from varying nationalities, both in person, electronically, and telephonically

• To be able to collate documentation, undertake word processing, ordering of equipment and stationery, management of research accounts, organisation of travel and accommodation for visitors, staff and students, plus other duties as required

• Organisation of annual Steering Committee meetings, and minute taking

• Assist with the organisation of workshops and colloquia

• At least Grade 12 qualification, plus 5 years previous experience, preferably in a University environment

• The applicant must be fully competent with Microsoft Office (Excel and Word) and have had previous relevant experience

• Prior experience working in the Oracle administrative/financial system would also be an advantage

How to Apply

For more information and job application details, see; University of the Witwatersrand Administrative Assistant - Jobs in South Africa

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