University of the Free State Senior Assistant Officer Jobs in South Africa
University of the Free State Senior Assistant Officer Jobs in South Africa
Duties and responsibilitiesAcademic Administration:Assist the Programme Director with applications, registrations, admissions, and academic advising of undergraduate and postgraduate students.
Manage administrative processes that relate to postgraduate students, including external moderation.
Pull data from Gradebook and Blackboard for analysis of student records for purposes of tracking progress, enrolment, and quality control.
Capture information pertaining to research outputs on RIMS.
Assist with scheduling, lecture venues, and class timetabling.
Assist with the departmental graduation programme.
Handle front-office enquiries from students and internal and external stakeholders, via email, face-to-face and telephonically, and/or referring them to relevant staff.
Financial Administration:
Manage departmental entities and cost centres and monitor the progress of encumbrances for all departmental entities.
Manage ad hoc claims for the department, including payment of all claims.
Request and appraise quotations, make bookings, submit invoices to the finance department for payment of service providers, and follow up on outstanding invoices.
Receive purchase orders and forward them to suppliers.
Purchase, order and receive office supplies, stationery, goods, and equipment.
Capture reports and follow up on job requests for maintenance and repairs.
Capture and submit travel arrangements for staff, including research fellows, for research travels and capture expense reports for staff after travelling.
General Administration:
Manage general office administration and operations, including filing, records keeping, arranging departmental meetings, taking and keeping minutes, and departmental website management.
Handle travel and accommodation arrangements in the department.
Handle enquiries from internal and external stakeholders face to face, via email and telephone, and maintain an orderly, welcoming, and functional reception area.
Oversee efficient distribution of office supplies and equipment.
Maintain and update the asset register.
Provide administrative support to the head of the department and the department’s academic staff.
Inherent Job Requirements:
A BA in Communication
on NQF level 7 or Advanced Diploma in Communication Science or a related field on NQF Level 7.
A minimum of two (2) years’ relevant working experience related to the duties and responsibilities.
Recommendations:
Some knowledge of university data capturing and digital platforms such as Gradebook, RIMS, Oracle, and Blackboard (or similar).
Familiarity with the basic environment of research, teaching and learning in a university is an added advantage.
Familiarity with or an interest in university curricula.
Familiarity with or an interest in the Communication field/discipline.
Key Competencies:
Results oriented.
The ability to cope with a frequently changing environment and to adapt to evolving situations.
The ability to be reliable, responsible, dependable and to fulfil obligations.
Strategic thinking.
The ability to deal with several activities at a time.
The ability to plan work and to follow plans.
Business Acumen:
The ability to adhere to rules and strictly follow work regulations.
Proficient in using MS Office.
Leading.
The ability to lead, take charge of situations, and offer opinions and directions to others.
Building coalitions.
The ability to negotiate, sell, influence and to persuade others.
The ability to interact with others and establish personal connections with people.
How to Apply
For more information and job application details, see; University of the Free State Senior Assistant Officer Jobs in South Africa
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