University of the Free State Senior Assistant Officer: Department of History Jobs in South Africa
University of the Free State Senior Assistant Officer: Department of History Jobs in South Africa
Duties and responsibilities:General administration:Provide administrative support to the Head of Department and all staff members.
Type, copy, scan and/or file documents.
Handle general enquiries of students and staff members.
Responsible for meeting administration (agendas, minutes, and records).
Arrange events, functions, venues, and catering.
Organise travel and accommodation arrangements (national and international for staff members and visitors/guest speakers).
Assist with marketing of the department and modules.
Capture of research outputs on the Research Information Management System (RIMS)
Assist with the administration of new and/or contract appointments.
Assistant with the arrangements of shortlisting meetings and interviews.
Financial administration:
Manage general financial matters and records in collaboration with the Head of Department.
Manage and monitor all entities of the department (including research entities of staff).
Manage and monitor the departmental budget and prepare financial statements.
Complete and submit claims, quotes and requisitions.
Order and purchase office supplies, stationery, and equipment.
Complete and submit service requests for maintenance and repairs.
Receive and distribute purchase orders and process invoices for payment.
Update the departmental asset on a regular basis.
Academic administration:
Handle academic enquiries of students and staff members.
Manage tutors, departmental assistants and/or research assistants.
Manage all the communication to students.
Capture marks accurately on the UFS system (Gradebook) and keep record of departmental throughout rates.
Assist with the verification of class and exam timetables for the department.
Monitor the submission of study guides and/or examination question papers.
Submit orders for library books and manage the departmental book collection.
Assist with postgraduate applications and maintain postgraduate progress reports.
Organise workshops and seminars.
Liaise with the Teaching and Learning Manager of the Faculty as required.
Liaise with external examiners and submit claims for payment.
Regularly communicate with
departmental research associates and manage their contracts.
Inherent Job Requirements:
Grade 12 or National Vocational certificate on NQF Level 4 or a three-year National Diploma on NQF Level 6.
A minimum of One (1) year of relevant working experience relating to the duties and responsibilities.
Recommendations:
Bachelor’s degree or equivalent on NQF level 7.
Post-school qualification relating to office administration and/or financial management.
Knowledge of and/or previous experience in the use of the UFS financial, academic (PeopleSoft) and research (RIMS) systems.
Key Competencies:
Results oriented.
The ability to cope with a frequently changing environment and to adapt to evolving situations.
The ability to be reliable, responsible, dependable and to fulfil obligations.
Strategic thinking.
The ability to deal with several activities at a time.
The ability to plan work and to follow plans.
Business Acumen:
The ability to adhere to rules and strictly follow work regulations.
Proficient in using MS Office.
Leading.
The ability to lead, take charge of situations, and offer opinions and directions to others.
Building coalitions.
The ability to negotiate, sell, influence and to persuade others.
The ability to interact with others and establish personal connections with people.
How to Apply
For more information and job application details, see; University of the Free State Senior Assistant Officer: Department of History Jobs in South Africa
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