University of Pretoria Administrative Officer Jobs in South Africa

University of Pretoria Administrative Officer Jobs in South Africa; To provide administrative coordination and operational support to the Scholars Program by managing records, logistics, communication, and compliance processes that enable effective delivery of Scholar support services and Program activities.

Key Responsibilities

Develop and maintain electronic and manual filing systems in compliance with UP data governance, POPIA, and PAIA.

Maintain shared drives as repositories of information and policies.

Undertake clerical and administrative tasks to support Program information.

Manage calendars, appointments, and scheduling for Program leadership.

Book venues and arrange logistics for internal and external events.

Coordinate travel arrangements for Program staff.

Assist the finance officer in executing finance operations.

Process claims for Scholars through the HR system.

Ensure confidentiality and security of Program files.

Build and maintain relationships with external stakeholders.

Assist in coordinating recruitment, onboarding, orientation, and Scholar support activities.

Execute ad hoc tasks delegated by Program leadership.

Minimum Requirements

NQF Level 6 Diploma in Office Administration (financial administration or office management).

Three years’ work experience in office/financial administration, database management, records management, and events management.

Required Competencies

Advanced knowledge in information management, event coordination, and

project/financial management.

Strong language and communication skills.

Computer literacy (MS Word, advanced MS Excel, cloud environments).

Ability to work independently and as part of a team.

Ability to produce high‑quality work under pressure.

Excellent interpersonal and conflict management skills.

Adaptability, decisiveness, and organizational skills.

Added Advantages

Valid driver’s licence.

Relevant degree.

Certificates in Project Management or related fields.

How to apply

For more information and job application details, see; University of Pretoria Administrative Officer Jobs in South Africa

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