United Nations World Food Programme Storekeeper Jobs in Uganda

United Nations World Food Programme Storekeeper Jobs in Uganda


Job Purpose

  • To handle receipt/dispatch and verification of commodities to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

    Key Accountabilities

    (not all-inclusive)

  • Provide overall supervision and training of tally clerks and casual laborers.

  • Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.

  • Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements both in LESS and paperwork.

  • Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.

  • Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.

  • Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.

  • Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards

  • Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

    Minimum Qualifications

    Qualification, Experience and Languages required:

  • A Degree in Stores management, Procurement and Logistics management, Accounting, statistics, Administration or any other related field.

  • At least 3 years working experience in Storekeeping, Logistics management, Statistics, Administration, Accounting or related field gained from a reputable institution.

  • Good knowledge and skills in using MS Office applications, database management applications, database development tools, data analysis applications;

  • Excellent command of English is vital;

    Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

    Make our mission visible in everyday actions

  • Articulates how own unit’s responsibilities will serve WFP’s mission.

    People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance

  • Encourage innovation & creative solutions: Explores ways to
    consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    Functional Capabilities

  • Capability Name Description of the behaviour expected for the proficiency level
    Supply Chain Management and Optimization
  • Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

  • Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

  • Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

  • Market Analysis, Contracting and Operational ExecutionAbility to collect and collate necessary information to enable WFP to make informed operational decisions.

  • Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

  • Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

    Desired Experiences

    • Experience using logistics databases to extract routine reports.

    • Experience in managing warehouses with food and NFIs.

    • Experience in managing inventories.

    • Experience in processing invoices.

    How to Apply

    For more information and job application details, see; United Nations World Food Programme Storekeeper Jobs in Uganda

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