United Nations Support Office in Somalia Property Management Assistant Jobs in Kenya

United Nations Support Office in Somalia Property Management Assistant Jobs in Kenya

Org. Setting and Reporting

The position is in the United Nations Support Office in Somalia (UNSOS) within the Property Management Unit in the Performance Management Section. The incumbent will be based in Nairobi and reports to the Property Management Officer.

Responsibilities

• Assist in receiving all deliveries of mission supplies.

• Conduct physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.

• Interacts with other property management stakeholders and providers of services, in particular Technical Units, Procurement Section, Joint Logistics Operations Center, and Local Property Survey Boards, as appropriate.

• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the unit chief’s approval.

• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action.

• Processes Goods Receipt reports and R&I Reports in Umoja Inventory Management System.

• Maintains on daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.

• Updates all physical verification records and data entry in the Umoja Inventory Management system.

• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines, and mission's SOPs.

• Produces reports monthly and when requested by supervisor.

• Drafts statements of requirements for contracts and services for disposal.

• Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.

• Assists Technical Units in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.

• Assists in carrying out Board of Survey as and when required.

• Prepares statistical analysis and trend analysis on United Nations property.

• Supervises, trains, and provides guidance to the team members.

• Reviews reports and makes recommendations.

• Performs other duties, as required

Competencies

Professionalism:

Proven ability to manage a diverse range of technical services; expert knowledge in the field of property management, fixed assets management, Business Intelligence and Supply Chain Management; ability to interpret and articulate UN rules.

Shows pride in work and in achievements.

Demonstrates professional competence and mastery of subject matter.

Is conscientious and efficient in

meeting commitments, observing deadlines and achieving results.

Is motivated by professional rather than personal concerns.

Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Client orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect.

Identifies clients’ needs and matches them to appropriate solutions.

Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Keeps clients informed of progress or setbacks in projects.

Meets timeline for delivery of products or services to client.

Planning and organizing:

Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required.

Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning.

Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Certification as Certified Supply Chain Analyst (CSCA) is desirable.

Certification in Property Management is desirable.

[Work Experience=

A minimum of seven (7) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, or other related fields is required.

Experience in application on the Financial Rules and Inventory Management Systems in the United Nations Common System or a comparable international organization, National or International NGO is desirable.

Experience in application/use of electronic inventory applications and accountability practices in the United Nations Common System or a comparable international organization, National or International NGO is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Property Management Assistant Jobs in Kenya

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