United Nations Support Office in Somalia Log P3 Movement Control Officer Jobs in Kenya

Org. Setting and Reporting

This position is located in Nairobi, in the Acquisition Management Section of the United Nations Support Office in Somalia (UNSOS). The incumbent reports to the Chief, Acquisition Planning Officer.

Responsibilities

Within delegated authority, the Acquisition Planning Officer will be responsible for the following duties:

• Prior to the budget formulation, liaises with technical units to prepare their projected demand in order to establish the mission's annual demand plan (i.e. draft acquisition plan) based on mission priorities;

• Consolidates budget projections and demand plans from technical units through review of stock holdings, consumption; patterns, procurement cycle times, requirements and forecasts of internal and external customers;

• Liaises with UN Global Service Centre (UNGSC) and/or UNHQ regarding the submission of the mission's demand plan as input for the consolidated global acquisition plan;

• Monitors mission requisitions of the assigned categories to ensure purchase requests are based on forecasted plan; Liaises with UNGSC and/or counterparts in other Missions on items availability prior to making decision to acquire new items either for replacement or additional requirement;

• Initiates actions leading to the implementation of the Mission Acquisition Plan, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements;

• Contributes to plan, develop and manage the acquisition process of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), including planning and coordination of transportation requirements and consolidation of inbound deliveries, service contracts requirements and maintenance plans of assigned services, taking into account the different procurement methods, lead times and sourcing options available to the Mission;

• Contributes to the execution of internal controls over acquisition activities and support functions;

• Advises recipient entities and technical units periodically on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of procurement and other supply chain issues encountered, providing them with support and guidance at all stages of the procurement cycle, and prepares the quarterly review for submission to UNGSC and UN headquarters;

• Meets regularly with internal stakeholders to review the Mission Acquisition Plan based on changing priorities and emergencies as related to the assigned materials/services groups to ensure an efficient and cohesive approach to managing areas of mutual interest;

• Prepare recommendations to the Chief of Section and other stakeholders based on data analysis and independent root cause analysis conducted with key stakeholders/business process owners. Produce timely and actionable information which help drive business results and guide decision making process. Advise and contribute to promote effective analytic models and creative data visualization to derive actionable intelligence and enable management decisions;

• Actively collaborates with the Mission Business Intelligence Unit for the development of additional BI reports for the Section and commodity managers involved in the acquisition

planning process;

• Provide technical expertise and leadership support to implement the Section BI strategy and roadmap for implementing and reviewing UNSOS analytics and business intelligence reports and dashboards;

• Oversees and ensures compliance & quality assurance with focus on data integrity while generating periodic reports and effective monitoring of Supply chain Key Performance Indicators (KPIs);

• May provide guidance to and supervise new/junior staff;

• Performs other related duties as required.

Competencies

Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, acquisition planning, warehousing, inventory management, distribution and procurement. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master's degree or equivalent) in supply chain management, business administration, public administration, logistics, procurement or a related field is required.

A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in supply chain management, logistics, acquisition planning, procurement, or related area is required.

Experience working with Excel and Data Base Management (Access) is desirable.

Experience in Data Integration, Business process analysis, Power BI and use of Business Intelligence is desirable.

Experience with MRP (Material Requirements Planning), ERP (Enterprise Resource Planning), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics process is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English, (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Support Office in Somalia Log P3 Movement Control Officer Jobs in Kenya

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