United Nations Property Management Assistants Jobs in Entebbe Uganda

United Nations Property Management Assistants Jobs in Entebbe Uganda


Job Opening
Reference: RSCE/GJO/PMU/004/01-2019
Issuance Date: 25 January 2019
Deadline Date: 08 February 2019
Type of contract:
  • Fixed-Term Appointment
    Duration:
  • 1 year (further extension subject to successful performance and extension of mandate)
    Department: RSCE
    Scheduled date for taking up appointment:
  • ASAP
    Title:
  • Property Management Assistant
    Grade: GS-6
    Duty Station:
  • Entebbe, Uganda

    Please Note That This Is a Locally-recruited Position, Restricted to Ugandan Nationals and/or Legal Residents of Uganda

    Women are strongly encouraged to apply Qualified female candidates will be given priority for selection (OPKO Under-Secretary General's Policy Statement on Gender Mainstreaming).

    Organizational Setting and Reporting Relationship.

    This position is in the RSCE (Regional Service Center Entebbe) Property Management Unit, The Property Management Assistant at this level reports to the Chief of the Unit.

    Main Duties and Responsibilities:

    Within delegated authority. the Property Management Assistant will carry out the following duties:

  • Assists in receiving all deliveries of mission supplies: Conducts physical inspections and quality control of mission United Nations Property to ensure that all items are accounted for and in serviceable condition;
  • Interacts with other property management stakeholders and providers of services.
  • Self-Accounting Units, Procurement Section, Joint Logistics Operations Center and Local Property Survey Boards, as appropriate;
  • Prepares and submits R&I reports, discrepancy reports and disposal reports for the unit chief's approval, where applicable;
  • Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;
  • Processes Goods Receipt reports in Umoja and R&I Reports in Galileo Inventory Management System;
  • Maintains daily accurate and audit-able property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs;
  • Updates all physical verification records and data entry in the Galileo system;
  • Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives.
  • LSD Guidelines, mission's SOPs and KPIs; Produces Business Object reports on monthly basis and when requested by supervisor Drafts statements of requirements for contracts and
    services for disposal:
  • Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material;
  • Assist SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
  • Assists in carrying out Board of Survey as and when required;
  • Prepares statistical analysis and trend analysis on United Nations property;
  • Supervises, trains and provides guidance to the team members:
  • Reviews reports and makes recommendations.
  • Performs other duties, as required.

    Competencies:
  • Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments.
  • observing deadlines and achieving results: is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Planning & Organizing: - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Client Orientation: Client Orientation: Considers all those to whom services are provided to be 'clients" and seeks to see things
    from clients' point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  • Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems:
  • Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

    Qualifications

    Education

  • High school diploma or recognized equivalent is required.
  • A technical or vocational qualification in property management or procurement is desirable.

    Work Experience

  • A minimum of seven (7) years of progressively responsible experience in the field of properly management, inventory control. logistics. procurement or other related fields is required.
  • Experience working within an international organization or non-governmental organization - in a conflict or post-conflict seing is desirable.
  • Experience in a shared service center is desirable
  • Working experience in a multicultural and/or international work environment is desirable.

    Other Skills

  • Valid national driving license is desirable
  • Inventory management system knowledge is an advantage
  • Experience in weight and balance calculations, preparation and handling of cargo pallets for air and ground transportation is an advantage
  • Computer literacy in word processing, spreadsheets is an advantage
  • Operator licenses for forklift and/ or other Material Handling Equipment (MHE) are an advantage.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

    How to Apply
  • Please note that failure to comply with the below will render your application invalid for this process.
  • All applicants must apply using a Personal History Profile generated from Inspira (visit http://inspira.un.org ) as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
  • All applications must be accompanied by the following which Must be provided at the time of submission:
  • Signed Personal History Profile (PHP) as generated from Inspira (visit https://inspira.un.org to generate an account and the PHP) submitted as a PDF or JPEG attachment to the document.
  • Latest performance evaluation report (for internal UN Candidates).
  • Copy of High School Diploma.
  • Copies of other relevant certificates and diplomas.
  • Please Note That Only Applications Submitted to the Email Address: rsce2-recruitmenteun.org Will Be Considered.
  • No Hand-delivered Applications Will Be Accepted.
  • Please Enter the Reference of the Job Opening in the Subject Line of Your E-mail.
  • Revaluation of Qualified Candidates Will Include an Assessment Exercise Which May Be Followed by Competency-based Interview.
  • Each Applicant Must Bear in Mind That Submission of Incomplete or Inaccurate Applications Will Render That Applicant Ineligible for Consideration for the Job Opening.
  • Initial Screening and Evaluation of Applications Will Be Conducted Based on the Information Submitted.
  • Applications Cannot Be Amended Following Submission.
  • This Position Is Funded for an Initial Period of One (1) Year and May Be Subject to Extension.
  • The Position Is Open to Nationals of Uganda and / or Legal Residents of Uganda Only.
  • Please Note That Only Shortlisted Candidates Will Be Contacted Further.

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