United Nations Programme Management Assistant Jobs in Nairobi - Kenya

United Nations Programme Management Assistant Jobs in Nairobi - Kenya


Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General.

UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services.

This post is located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbent will perform the following duties:

Responsibilities

Programme Support

  • Assist in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitor status of programme/project proposals and receipt of relevant documentation for review and approval.
  • Compile, summarizes, and present basic information/data on specific programmes/project and related topics or issues.

    Budget Support

  • Review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
  • Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.

    General

  • Receive and distribute various documents received in the unit/section;
  • Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
  • Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained;
  • Assist with data extraction for preparation of regular and ad hoc reports;
  • Perform duties as backup for other team members when required;
  • Perform other related duties as required by Section, Unit Chief or team supervisors.

    Competencies

  • Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations,
  • Client Orientation: Considers all those to whom services are provided as "clients' and seeks to see things for their point of view; Identifies clients' needs and matches appropriate solutions; Keeps client informed of progress or setbacks,
  • Teamwork: Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; And operates in compliance with organisational regulations and rules. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

  • Completion of secondary school education or equivalent is required. Additional qualification in finance, administration or project management would be an added advantage. Candidates must pass the United Nations Administrative Support Test (ASAT) or the Global General Ser vice Test (GGST) at Headquarters or at Offices Away from Headquarters (OAHs).

    Work Experience

  • A minimum of four years of experience in programme management, finance, budget or related area is required. Working experience with the Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP and experience with International Public Sector Accounting Standards (IPSAS) is desirable. Experience in Excel, Access and other analytical tools would be an asset.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For this
    post, fluency in written and oral English is required. Knowledge of other UN official languages is an advantage.

    Assessment

  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    Special Notice

  • This position is funded for an initial period of one year and may be subject to extension. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.
  • All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.
  • A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    United Nations Considerations

  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
  • Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
  • The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.
  • The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
  • Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    How to Apply

  • Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
  • Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.Apply by 7th February, 2019

  • For more information and job application details, see; United Nations Programme Management Assistant Jobs in Nairobi - Kenya

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