United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo Logistics Assistant Jobs in Uganda

United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo Logistics Assistant Jobs in Uganda

Org. Setting and Reporting

This position is located within the Centralized Warehousing Section in the Supply Chain Management Service Pillar in Entebbe Support Base, Entebbe, Uganda. The Logistics Assistant reports to the Entebbe Supply Chain Management Team Leader.

Responsibilities

Within delegated authority, the Logistics Assistant will be responsible for the following duties:

Responsible for overseeing updating and managing mission list for commodities and consumables to suit the mission’s requirements and based on acquisition planning.

Supports requisitioning of requirements for all commodities, in collaboration with the technical Sections.

Participates and maintains a system for ongoing inspections of inventories held in the warehouses facilities.

Ensures quality control and cost-effectiveness of inventories for logistics support to the mission.

Packages inventories, and equipment for onward transfer to warehouse and end-users located in different field locations as well as carry out the administrative activities related to this task.

Responds to internal inquiries from section personnel and clients or refers them to appropriate contacts/units.

Retrieves information and background research from various sources (e.g. Intra-/Internet, office files, central documentation services, etc.)

Operate and handle Material Handling equipment to relocate and re stock heavy containers and prefabs in preparation to physical verification and sites closures.

Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR).

Performs data entry of the Cycle counts and R&I reports in Umoja inventory system.

Assists in the preparation of material request orders for transfer of assets.

Receives and processes claims /receipts.

Records logistics activity and contract performance.

Updates relevant databases (e.g., stock levels of various supply items, asset holdings, logistics project updates).

Assists in the generation of status reports and other reports on various shipments and logistics matter as required.

Maintains contract files, office correspondence, and Unit’s files and manuals.

Performs other duties as required.

Competencies

Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to

make appropriate linkages in work.
requirements and anticipate next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid driving license is required.

Work Experience

A minimum of two (2) years of progressively responsible experience in the field of property management, inventory control, supply chain operations, practical logistics, procurement, or other related fields is required.

Possession of good computer skills, including Word Processing, and Excel, is required.

Knowledge of SAP/Umoja and Business Object Applications is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

How to Apply

For more information and job application details, see; United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo Logistics Assistant Jobs in Uganda

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