United Nations Office at Nairobi IT Assistants Jobs

United Nations Office at Nairobi IT Assistants Jobs

Posting Title:

  • Information Technology Assistant, G6

    Job Code Title:

  • Information Technology Assistant


  • United Nations Office at Nairobi

    Duty Station:

  • Nairobi

    Posting Period:

  • 04 October 2018 - 02 November 2018

    Job Opening Number:

  • 18-Information Management Systems-UNON-96100-R-Nairobi (X)

    Staffing Exercise;N/A

    Org. Setting and Reporting

    The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports the program implementation of the UN Environment (UNE) and the UN Human Settlements Program (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in the Client and Conference Support Section (CCSS) of the Information and Communications Technology Service (ICTS) in UNON. Under the general guidance of the Chief, CCSS and the direct supervision of the Chief Client Support Unit (CSU) the incumbent will perform the following duties:


  • Desktop Administration and Configuration:
  • Occasionally supervises a team of staff for specific projects.
  • Monitor all personal computers running the UN software delivery system to ensure software distributions are delivered correctly.
  • Perform software distribution updates, scripting, testing and support.
  • Perform research into new versions of centrally supported software and perform beta testing, production rollout and post production support.
  • Perform 2nd level desktop troubleshooting in conjunction with the Help Desk.
  • Provide technical advice to clients when necessary.
  • Provide guidance and training to new/junior staff.
  • Prepare, maintain, and update (electronic and paper) files and internal databases.
  • Draft documentation and reports.
  • Service Installation and Support:
  • Receive and log problem calls or service requests with minimum delay.
  • Attempt to resolve as many problem calls or service requests on initial contact.
  • Schedule service requests, including equipment replacement, equipment installation/de-installation, software installation, LAN connection, return to stock, site surveys, etc.
  • Diagnose and resolve any hardware, software, or connectivity problems.
  • Provide basic training to end-users on the use of standard systems and applications.
  • Draft end-user and/or technical documentation.
  • Log all actions in the tracking system, including site survey information, steps taken to resolve problem or to complete task, problems encountered, current status, etc.
  • Act as problem escalation point for technical staff at lower levels.
  • Escalate tasks to the appropriate parties in accordance with established procedure.
  • Detect problem patterns and recommend solutions.
  • Provide training to junior technical staff and occasionally supervise a team of technical staff for special projects.
  • Service Coordination:
  • Supervise a team of service coordination staff.
  • Receive and log service requests in the request management system.
  • Create and assign work orders in accordance with established procedure.
  • Distribute work assignments and monitor progress.
  • Liaise with other areas of ICTS to facilitate completion of service requests.
  • Provide advice to clients regarding ICTS standards and workflow processes.
  • Perform quality assurance procedures to ensure client satisfaction.
  • Address escalated problems and monitor to resolution.
  • Detect problem patterns and recommend solutions.
  • Asset Management:
  • Assist in the inventory of ICTS assets.
  • Assist in the receiving and inspection of ICTS assets.
  • Assist in the record management of ICT assets through hardcat or available database.
  • Safeguard the ICT assets and associated records in accordance to the UN property management.
  • Initiate disposals and write-off actions.
  • Perform other related duties as required.


  • Professionalism: Knowledge of information technology and applications, including hardware, software, application systems and computer system networks. Good technical skills, ability to provide server services and user support.
  • Ability to conduct research and gather information from a wide variety of standard and non-standard sources.
  • Ability to respond to changing requirements and assignments.
  • Ability to apply good judgment in the context of assignments given.
  • Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence
    when faced with difficult problems or challenges; Remains calm in stressful situations.
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  • Identifies clients’ needs and matches them to appropriate solutions; Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
  • Technological Awareness: Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.


  • High school diploma or equivalent.
  • Supplemental courses/technical certificate in Information Technology or other related course is desirable.
  • Candidates must have passed the United Nations Administrative Support Assessment Test (ASAT), or the Global General Service Test (GGST) at Headquarters or at Offices Away from Headquarters (OAHs).

    Work Experience

  • A minimum of seven (7) years of progressively responsible experience in the Information Technology field or related field is desirable.
  • Experience in the administration, management and operation of a large IT environment with MS servers desirable. Relevant experience in customer services and related fields desirable.


  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Working knowledge of other United Nations languages is an asset.


  • Evaluation of qualified applicants may includean assessment exercise which may be followed by a competency-based interview.

    How to Apply

  • Interested candidates should apply online by 30th November 2018
  • For more information and job application details, see; United Nations Office at Nairobi IT Assistants Jobs
  • Appointment against these posts is on a local basis.
  • This post is funded for an initial period of one year and may be subject to extension.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
  • Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
  • External candidates will be considered only when no suitable candidates from the duty station are identified.
  • The candidates are responsible for any travel expenses incurred in order to take up the appointment.
  • Staff members are subject to the authority of the Secretary-General and to assignment by him or her.
  • In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
  • All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.
  • On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.
  • If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
  • No Fee

    The United Nations Does Not Charge a Fee at Any Stage of the Recruitment Process (Application, Interview Meeting, Processing, or Training). The United Nations Does Not Concern Itself With Information on Applicants’ Bank Accounts.

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