United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

Posting Title: Human Resources Assistant (Multi post), G6 (Temporary Job Opening)

Job Code Title: Human Resources Assistant

Department/Office: United Nations Office at Nairobi

Duty Station: Nairobi

Posting Period: 22 August 2022 - 18 September 2022

Job Opening Number: 22-Human Resources-UNON-188304-J-Nairobi (O)

Staffing Exercise N/A


Recruitment and Placement:

  • Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates and identifying short-lists of candidates, scheduling interviews and conducting interviews, report writing and submission to the Central Review Bodies for vacancies.

  • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.

  • Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.

  • Assists in organizing and coordinating competitive recruitment examinations.

  • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.

  • Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

    Staff Development and Career Support Training:

  • Assists in the organization and conducts of training courses and workshops.


  • Assists in reviewing and processing requests for classification.

  • Provides advice and answers general queries on classification procedures and processes.


  • Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.

  • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.

  • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.

  • Prepares written response to queries concerning HR related matters.

  • Provides training and/or supervision to new and lower-level staff in the unit, upon request.

  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

  • Assists with visualizations and updating information material such as web pages or brochures.

  • Ensures that requirements and background information used for data analysis are documented.

  • Performs other related duties as required.



    Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.

    Planning & Organizing

    Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of
    time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Client Orientation

    Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view


  • Completion of Secondary School/High school diploma or equivalent is required.

    Passing the Global General Service Test (GGST) is an advantage for temporary position recruitment consideration in the General Services and related categories in the United Nations Secretariat.

    Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

    Work Experience

  • A minimum of seven (7) years of progressively responsible work experience in human resources, administration or related field, is required.

  • Experience in the recruitment of staff is required.

  • Experience with PeopleSoft platforms, such as Inspira or equivalent is desirable.

  • Experience in using Enterprise Resource Planning (ERP) systems such as Umoja is desirable.

  • Work experience of one (1) year or more in data analytics or related area is desirable.


  • English and French are the working languages of the United Nations Secretariat.

    For the post advertised, fluency in oral and written English is required.

    Knowledge of another official United Nations language is an advantage.


    "Fluency equals a rating of "fluent" in all four areas (read, write,speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.


    Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

    Special Notice

    These are Temporary Job Openings. Appointment against these positions is for a duration of Six (6) months, a limited duration and does not carry any expectancy, legal or otherwise, of renewal.

    Appointment is on a local basis.

    External candidates will be considered only when no suitable internal candidate from the duty station is identified.

    The candidate is responsible for any travel expenses incurred in order to take-up the appointment.

    How to Apply

    For more information and job application details, see:( United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya)

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