United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

Posting Title: Human Resources Assistant (Multiple Positions), G6

Job Code Title: Human Resources Assistant

Department/Office: United Nations Office at Nairobi

Duty Station: Nairobi

Posting Period: 12 September 2022 - 26 September 2022

Job Opening Number: 22-Human Resources-UNON-190568-R-Nairobi (X)

Staffing Exercise: N/A

Responsibilities

Recruitment and Placement:

Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.

Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.

Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.

Assists in organizing and coordinating competitive recruitment examinations.

Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.

Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

Staff Development and Career Support Training:

Assists in the organization and conducts of training courses and workshops.

Classification:

Assists in reviewing and processing requests for classification.

Provides advice and answers general queries on classification procedures and processes.

General:

Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.

Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.

Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.

Prepares written response to queries concerning HR related matters.

Trains and provides supervision to new and lower-level staff in the unit.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs other related duties as required.

Competencies

Professionalism

Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view

Education

Completion of High school diploma or equivalent is required.

Supplemental training in human resources, administration or related area is required.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.


Work Experience

A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required.

Experience in the whole recruitment process from vacancy building to onboarding of staff is required.

Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.

Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.

Experience in the engagement and processing of consultant and individual contractor contracts is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in English is required.

Knowledge of French or Spanish is desirable.

Note

“Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

Special Notice

Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension subject to legislative body funding availability.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her.

In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

How to Apply

For more information and job application details, see: ( United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya)

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