United Nations Mission in the Republic of South Sudan Team Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Team Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is located in the Office of the Deputy SRSG Political of the United Nations Mission in South Sudan (UNMISS), Juba. The incumbent will work under the overall guidance of the Senior Advisor/Head of Office).

Responsibilities

Within delegated authority, the Team Assistant G-4 shall perform the following duties:

Provide general office support and administrative functions, including logistics support (travel arrangements, etc. for field trips and other front office logistics) ;

Use standard software document processing packages to produce a variety of large, complex documents and reports;

Respond to moderately complex information requests and inquiries (e.g answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling;

Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.

Assist in the preparation of presentation materials using appropriate technology/software;

Review records, distribute and/or process mail and other documents; follow up on impending actions;

Maintain a proper electronic and paper filing system;

Operate and maintain a variety of office equipment in the performance of basic office functions, e.g photocopier, facsimile, printer, scanner, etc.

Update contact lists and databases for the office;

Draft routine correspondence and e-mails, and institute follow up action;

Prepare and monitor the section's leave plans to ensure continuous workflow while other staff members are on leave, especially during holidays periods;

Consolidate monthly requests for office supplies for the office;

Make photocopies as and when required;

Undertake other duties as assigned and be willing to work beyond normal working hours;

Backstop the Administrative Assistant;

Competencies

Professionalism:

Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious

and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns.

Teamwork:

Ability to establish and maintain effective working relations with people of different national, linguistic and cultural backgrounds with sensitivity and respect for diversity. Willingness to solicit inputs and learn from others, to place team agenda before personal agenda.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Holding a valid driving license is required

Work Experience

A minimum of three (03) years of practical experience, with an organization or company, experience in general office support or related area is required.

Languages

English and France are the working languages of the United Nations Secretariat. For the position (s) advertised, fluency in English is required.

Knowledge of other local language is desirable


How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Team Assistant Jobs in South Sudan


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