United Nations Mission in the Republic of South Sudan Procurement Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Procurement Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is in the United Nations Mission in South Sudan (UNMISS) Procurement Section's Unit 3. The incumbent usually works under the supervision of Unit Supervisor or Section Chief.

Responsibilities

Within delegated authority, the Procurement Assistant will be responsible for the following duties:

• Review specification and scopes of requirements for goods and services to ensure that they are concise, generic, and unambiguous and amended them to ensure efficient procurement.

• Prepare source section plan for the required goods and services.

• Prepare solicitation document which accurately and fully reflect the requirements.

• Review the technical evaluation reports (TERs) to ensure that the evaluation criteria specified in the solicitation documents are followed during the evaluation of bids/proposals/quotations.

• Perform commercial evaluation of the proposal submitted.

• Ensure that the recommendations resulting from commercial evaluations are logical, justifiable and in accordance with the UN Financial Regulation and Rules.

• Prepare Purchase Orders/Contracts and monitor the delivery of Purchased goods and services.

• Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services.

• Consistently applies appropriate policies, guidelines, procedures, and processes.

• liaises with concerned parties at all stages of the procurement process

• Maintain close cooperation with internal stakeholders by providing ongoing feedback as needed (e.g. Procurement process, status of cases etc.) to facilitate better and timely communication and problem solving.

• Update the maintenance of all logs used to monitor/record the Units activities.

• Performs other duties as assigned.

Competencies

Professionalism:

Knowledge of procurement policies, procedures, and processes.

Knowledge of financial rules and regulations and ability to research and gather information from variety of standard sources and to apply good judgment in the context of assignments given.

Shows pride in work and in achievements.

Demonstrates professional competence and mastery of subject matter.

Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Is motivated by professional rather than personal concerns.

Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Commitment to implementing the

goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals.

Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.

Places team agenda before personal agenda.

Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing:

Develops clear goals that are consistent with agreed strategies.

Identifies priority activities and assignments; adjusts priorities as required.

Allocates appropriate amount of time and resources for completing work.

Foresees risks and allows for contingencies when planning.

Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Professional certification in supply chain such as Chartered Institute of Purchasing and
Supply Certification (CIPS Level 4) or equivalent is desirable.

Work Experience

A minimum of five (5) years of professional experience in procurement, contract management, contract administration or related area is required.

Experience in procurement or closely related functions within the UN common system or other comparable international organization is desirable.

Experience working with Enterprise Resource Planning (ERP) system (such as Umoja SAP) or similar system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English oral and written is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Procurement Assistant Jobs in South Sudan


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