United Nations Intern - Administration (Un Environment Programme/science Division/administrative Unit) Jobs in Nairobi - Kenya

United Nations Intern - Administration (Un Environment Programme/science Division/administrative Unit) Jobs in Nairobi - Kenya


Org. Setting and Reporting

The United Nations Environment (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UN Environment’s Science Division is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment.

The internship is located in the UN Environment’s Science Division, Nairobi duty station. This advertisement is seeking 12 interns to work in the Science Division of UN Environment.

The duration of an Internship is three months minimum; maximum is six months.

The Internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

This internship is located in the UN Environment’s Science Division. The selected intern is expected to undertake the following tasks:

  • Follow up on actions related to the administration of the human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification, reviews, separation, etc., ensuring consistency in the application of regulations and procedures.
  • Perform a wide range of office support and administrative functions.
  • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
  • Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
  • Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
  • Assists in the maintenance of the Job Description database by scanning and posting onto the database
    Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
  • Assists in Filing
  • Performs other duties as assigned.

    Competencies

    Communication:

  • Speaks and writes clearly and effectively
  • Listens to others, correctly interprets messages from others and responds appropriately
  • Asks questions to clarify, and exhibits interest in having two-way communication
  • Tailors language, tone, style and format to match the audience
  • Demonstrates openness in sharing information and keeping people informed

    Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
  • Places team agenda before personal agenda
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

    Client Orientation:

  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect
  • Identifies clients’ needs and matches them to appropriate solutions
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
  • Keeps clients informed of progress or setbacks in projects
  • Meets timeline for delivery of products or services to client

    Education

    Applicants must at the time of application meet one of the following requirements:

  • Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
  • Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation.
  • Be computer literate in standard software applications.
  • Shall be computer literate in standard software applications;
  • Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
  • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to understand and be tolerant of differing opinions and views.
  • Fields of study: Business Administration, Human Resources

    Work Experience

  • Applicants are not required to have professional work experience for participation in
    the Internship Programme.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required.
  • Working knowledge of other UN official languages is desirable (Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat)

    Assessment

  • Potential candidates will be contacted by Hiring Managers directly for further consideration.

    Special Notice

    Your application for this internship must include:

  • A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
  • List the IT skills and programmes that you are proficient in using and explain why you are the best candidate for the internship and what you hope to gain from the internship.
  • A certified copy of degree certificate (if you have already graduated).
  • Due to a high volume of applications received, ONLY successful candidates will be contacted.

    United Nations Considerations

  • According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
  • Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
  • The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
  • Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    How to apply

  • Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
  • Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.Apply by 5th December, 2018

  • For more information and job application details, see; United Nations Intern - Administration (Un Environment Programme/science Division/administrative Unit) Jobs in Nairobi - Kenya

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