United Nations Interim Security Force for Abyei Procurement Assistant Jobs in Uganda

United Nations Interim Security Force for Abyei Procurement Assistant Jobs in Uganda

Org. Setting and Reporting

This position is located in the Procurement Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Entebbe. The incumbent will report to the Chief of Unit, Procurement or their designate.

Responsibilities

Within delegated authority, the Procurement Assistant will be responsible for the following duties:

Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.

Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.

Monitors status of existing requisitions, maintains contact with suppliers to ensure timely delivery of goods and services and coordinates shipment of goods/commodities/equipment to the UNISFA Headquarters in Abyei and the United Nations Entebbe Support Base..

Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.

Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers

Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.

Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.

Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.

Researches, retrieves and presents information from a variety of internal and external sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.

Drafts routine correspondence.

Performs other duties as assigned.

Competencies

Professionalism:

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in

meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A certificate in procurement or contract management training is desirable.

Work Experience

At least five (05) years of progressively responsible experience in procurement, administrative services or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable.

How to Apply

For more information and job application details, see; United Nations Interim Security Force for Abyei Procurement Assistant Jobs in Uganda

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