United Nations Human Settlements Programme Special Assistant - Administration Jobs in Kenya

The United Nations Human Settlements Programme (UN‑Habitat); is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN‑Habitat is the focal point for urbanization and human settlement matters within the UN system, working with partners to build inclusive, safe, resilient, and sustainable communities.

This position is located in the Office of the Executive Director, Nairobi Duty Station. The incumbent reports to the Chief of Staff and Executive Director.

About the Role

The Special Assistant supports and advises the Chief of Staff by coordinating communications, reviewing documents, monitoring emerging issues, and ensuring effective liaison between the Executive Office, Divisions, Regional Offices, and external stakeholders.

Key Responsibilities

Support & Advisory

Coordinate strategic prioritization of communications addressed to the Chief of Staff.

Review documents reflecting UN‑Habitat policies for substance and style.

Monitor and identify emerging policy and managerial issues.

Develop recommendations for action and follow up on decisions.

Liaison & Communication

Maintain liaison with Divisions and Regional/Liaison Offices.

Manage Chief of Staff’s commitments and appointments.

Ensure efficient communication between Chief of Staff and UN‑Habitat entities.

Draft correspondence, including confidential communications.

Meetings Support

Assist in planning and participating in UNHA, Executive Board, CPR, UNSDG, and CEB meetings.

Ensure briefing materials are prepared for meetings with senior managers, diplomats, and officials.

Maintain meeting records and ensure follow‑up actions.

External Relations

Facilitate communication with governments, delegations, UN system organizations.

Draft confidential correspondence to governments and Permanent Missions.

Monitor political developments and assess implications for UN‑Habitat.

Provide policy advice and recommendations to senior management.

Missions Support

Coordinate preparation of briefing materials and mission files.

Finalize speeches/statements in collaboration with Spokesperson.

Guide logistical preparations for mission travel.

Assist in follow‑up actions and finalize mission reports.

Collect and analyze data for insights

and reporting.

Other Duties

Perform any other tasks assigned by the Chief of Staff.

Competencies

Professionalism – Ability to identify and analyze political, social, and economic issues; knowledge of electoral processes; strong analytical and decision‑making skills.

Teamwork – Collaborative, values input, supports group decisions.

Planning & Organizing – Clear goals, priority setting, risk management, efficient use of time.

Education

Advanced university degree (Master’s or equivalent) in Political Science, International Relations, Law, Business Administration, or related field required.

First‑level degree with 2 additional years of experience may be accepted.

Training in data analytics, business analytics, or data science desirable.

Work Experience

Minimum 5 years’ progressively responsible experience in public administration, international relations, law, development management, or business administration required.

At least 3 years’ experience in international and multilateral relations required.

At least 3 years’ experience in a busy executive office with the UN or similar international organization required.

2+ years’ experience in data analytics desirable.

Languages

English required.

French desirable.

How to apply

For more information and job application details, see; United Nations Human Settlements Programme Special Assistant - Administration Jobs in Kenya

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