United Nations Human Settlements Programme Senior Programme Management Assistant Jobs in Kenya
United Nations Human Settlements Programme Senior Programme Management Assistant Jobs in Kenya;The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities.
UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system.
UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities.
UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty.
The Corporate Management Division (CMD) provides strategic guidance and coordinates the administrative, operational, and programme support services required for the successful delivery of UN-Habitat's mandate.
These services are provided either directly by the Division or through the effective management of external service providers.
This position is a Fixed-term limited located in the Human Resources Management Section, Corporate Management Division (HRMS/CMD) in the Non-Staff Personnel Support Global Unit.
The Senior Programme Management Assistant will report to the Programme Management Officer.
Responsibilities
Independently provides full range of programme and administrative support and project management assistance across all phases of the programme/project cycle for, typically, a large and highly complex HR and programme initiatives, seeking guidance only in exceptional circumstances.
Researches, compiles, analyses, and presents information and data on a wide range of programme, administrative and HR-related issues, identifying trends and highlighting key findings for management consideration.
Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
Reviews, appraises and revises, HR submissions for compliance with guidelines and objectives; identifies issues, seeks clarification and prepares recommendations for management action further action.
Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.
Drafts HR reports, workforce analytics and forecasts; prepares monitoring tools and checklists to track programme implementation, and follow-up actions required.
Monitors and oversees non-staff staff personnel recruitment documents approval and contracting processes, ensuring compliance with UN regulations and procedures.
Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence, etc.
Serves as focal point for coordination, monitoring and expedition of implementation of HR programme activities; liaises with diverse organizational units to initiate actions and resolve implementation issues.
Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
Provides secretariat services and guidance to supervisors and project managers on non-staff personnel policies, entitlements and administrative requirements.
May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
Establishes internal databases to assist in the coordination and delivery of programme support services, including data analysis and the preparation of presentations, statistical tables, dashboards, infographics, and other visual representations, to facilitate reporting, monitoring, and informed decision-making.
Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Performs other related duties as assigned.
Competencies
Professionalism
Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems.
Ability to undertake research and gather information from
standard sources and to work well with figures including ability to analyze and understand financial data.
Ability to design information data bases from multiple sources into an integrated programme evaluation system.
Ability to direct, supervise and train office support staff.
Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization.
Ability to perform analysis, modeling and interpretation of data in support of decision making.
Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter.
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication
Speaks and writes clearly and effectively.
Listens to others, correctly interprets messages from others and responds appropriately.
Asks questions to clarify, and exhibits interest in having two-way communication.
Tailors language, tone, style and format to match audience.
Demonstrates openness in sharing information and keeping people informed.
Planning & Organizing
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments.
Adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning.
Monitors and adjusts plans and actions as necessary.
Uses time efficiently.
Education
Completion of high school diploma or equivalent is required.
Supplementary training in a field relevant to the post is desirable.
Work Experience
A minimum of ten (10) years of progressively responsible experience in programme/project administration, administrative support, human resources administration, or a related area is required, out of which four (4) years should be in supporting the recruitment and administration of non-staff personnel.
The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
At least three years of work experience working with an Enterprise Resource Planning (ERP) system, such as Umoja, SAP, or similar platform, particularly for HR, program or administrative processes is required.
At least three (3) years of work experience in supporting the preparation, monitoring, processing, and/or quality review of recruitment documentation for non-staff personnel in the United Nations or a comparable international organization is required.
Experience coordinating HR-related actions across multiple organizational units and maintaining related personnel records, databases, tracking tools and administrative documentation is desirable.
Experience working with PeopleSoft-based human resources or recruitment applications, including Inspira or an equivalent system, is desirable.
Experience supporting inter-agency coordination with United Nations entities or external partners on HR-related matters is desirable.
Experience in monitoring human resources and programme-related activities, identifying implementation or compliance issues, and supporting timely corrective action is desirable.
At least one (1) year of experience in data analytics or a related field is desirable.
Languages
English and French are the working languages of the United Nations Secretariat.
For this job opening, English is required.
How to apply
For more information and job application details, see; United Nations Human Settlements Programme Senior Programme Management Assistant Jobs in Kenya
Find daily jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to 3 Best Africa Jobs.
