United Nations Conference Affairs Officer Jobs in Kenya
United Nations Conference Affairs Officer Jobs in Kenya
Org. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. This post is in the Planning and Coordination Section. Division of Conference Services (DCS), UNON.
Under the direct supervision of the Chief, Planning and Coordination Section and the overall supervision of the Chief, Division of Conference Services UNON and in close coordination with the Project Principal Officer, the Conference Services Officer will be responsible for the assessment of the requirements of the UNON Division of Conference Services (DCS) from the early stages of the project “Addressing the deteriorating conditions and limited capacity of the conference services facilities at the United Nations Office at Nairobi”.
The incumbent will:
Evaluate the needs of the division at all stages of the project (design, construction, project completion).
Ensure that the concept design complies with the needs for conference rooms and support space;and
Oversee the coordination of the conference schedule with DCS during the construction phase. Conference services represents the core objective of the project, and as such it is necessary that full time support is provided to the project to ensure that the complex and detailed needs are fully considered during the design and the construction phases.
As the conferencing expert for the project, lead in the description of the conference facilities requirements, providing substantive input to the project in terms of number and sizes of meetings spaces and support services areas as well as their technical, multilingual, and seating styles requirements during the design phase. Revise design proposals, alternatives and adjust requirements according to the evolution of the project.
Inquire and research latest conferencing developments and technologies that may benefit the project targeting a design that can service Nairobi’s present and future requirements, including those addressing accessibility conference services, evaluating how technological developments in conferencing as well as international trends can shape the design concept for the benefit of the project.
Manage Nairobi’s schedule of conferences during construction phase by preemptively consulting with major UNON clients to adjust their meetings and conferences requirements and/or calendar to match meeting spaces availability according to the construction phase progress.
Manage risks emanating from possible changes in construction schedule that may impact Nairobi’s conferences schedule.
Perform other related duties as required.
Professionalism: Professionalism: Knowledge of the Organization’s conference policies, procedures, and practices and of the work of intergovernmental bodies. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Ability to research, select,
organize, and summarize information required for the project needs. Assessing proposed facilities designs including those of ICT related services as well as multilingual requirements and all aspects impacting the servicing of major intergovernmental conferences, venues for meetings and Conferences. Ability to show a high level of versatility, judgement, and discretion.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Judgement/decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (master’s or equivalent) in business or public administration, social sciences or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advance degree.
A minimum of (7) seven years of progressively responsible experience in management and servicing of large complex intergovernmental conferences and managing such conferences at international conference centers is required
Experience with modern conferencing technologies such as videoconferencing, remote simultaneous interpretation and web casting desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.
How to Apply
For more information and job application details, see; United Nations Conference Affairs Officer Jobs in Kenya
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