United Bible Societies Event Assistant/Event Logistics Assistant Jobs in Kenya
Roles and Responsibilitiesa) Fellowship Event: To ensure that high-quality and proactive administration and logistical support is provided to the Programme Manager and working groups to enable them to deliver the two events effectively.
To undertake and implement a variety of creative and procedural communications responsibilities in relation to the events so that stakeholders feel engaged and informed.
To ensure smooth communication flow and document management of the project management materials.
To provide other support as required by Fellowship Event Programme Manager.
To travel internationally to attend relevant site visits and the event itself.
To liaise with the hotel, host Bible Society and other vendors to deliver a seamless attendee experience.
b) GMT Event:
To ensure that timely and proactive event management, administration and logistical support is provided to the COO and working group to enable them to deliver high quality user experience.
To lead on the Communication to participants ahead of the event.
To liaise with the on-site logistics company around event needs, hotel communication, excursion etc.
To lead the UBSA on-site logistics team during the event incl Welcome desk, participant information, programme coordination etc.
To travel internationally to attend relevant site visits and the event itself.
Essential Experience
Comfortable working in a Christian organisation with sensitivity to the breadth of church support that UBS enjoys.
3-5 years of experience in logistics for large events.
Excellent verbal and written communication skills to diverse audiences.
Extremely high attention to detail.
An ability to work collaboratively and a good listener.
Self-motivated, with enough personal confidence to be open to continuous learning and development.
An open attitude which supports an honest broker approach in relationship building.
Ability and willingness to undertake international travel
when required.
Willingness to work unsociable hours occasionally during the preparation to and during the event.
Excellent verbal and written communication skills (in English).
Experience of writing communications for different audiences and cultures.
Experience of working in a multicultural environment with sensitivity to different world views and cultural opinions.
Excellent IT skills and experience of using digital technologies, including Microsoft Office (Word, PowerPoint, Excel) applications.
The ability to work accurately with detailed information and to ensure that practical tasks are effectively implemented.
Organisation and administrative skills.
Desirable Experience
Experience with communication tools to enable virtual working such as Skype and Google Hangouts.
An ability to work collaboratively, a good listener with an ability to explain complex matters simply.
Ability to speak other languages is desirable.
The ability to act proactively and with limited direct supervision, while at the same time recognising when matters need to be referred to more senior managers.
The interpersonal skills necessary to sustain effective relationships on behalf of the organisation with clients and suppliers.
Culturally sensitive to a global team in multiple locations.
Sympathetic to the aims of the organisation.
How to Apply
For more information and job application details, see; United Bible Societies Event Assistant/Event Logistics Assistant Jobs in Kenya
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