UNICEF Supply Assistant Jobs in Tanzania

UNICEF Supply Assistant Jobs in Tanzania

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

Under the general supervision of the Supply and Logistic officer, the Procurement Assistant is expected to perform all procurement duties including planning, sourcing, procurement, contracting, monitoring of supplies, services, document filling, management of vendor database and on time payment to vendors.

The incumbent is expected to work closely with programmes in defining supply interventions to meet programmatic needs and achieve results for children.

Furthermore, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities

How can you make a difference?

Key Functions, Accountabilities, and Related Duties/ Tasks

  • Support the procurement process to ensure timely, cost-effective, and adequate delivery of commodities and services to support operational and programme needs

  • Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant vendors

  • Monitor progress of local, offshore and/or regional procurement and take action to ensure timely delivery and customs clearance of supplies entering the country (when applicable) and keep program /partners informed on the progress.

  • The incumbent is also expected to ensure the goods are delivered to the Implementing partner and the goods are handed over in the system.

  • Support the office in the establishment of Long-Term Agreements for goods and services frequently used by the Tanzania country office and other UN agencies

  • Ensure proper maintenance of supply and procurement records (electronic and manual information database is updated)

  • Follow with vendor for submission of ( Good Received Note) GRNs when applicable and
    invoice to ensure contracts and purchase order are paid in a timely manner.

  • Ensure that the vendor database is updated accordingly and implement appropriate vendor management practices e.g., supply performance reviews

  • Analyze the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process ( End user feedback report)

  • In collaboration with the supervisor analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children

  • In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of Annual supply plans for Goods and Services

  • In collaboration with supervisor support the Government and Implementing Partner in providing Procurement services of vaccines, medicines and other medical requirements requested to be procured on behalf of UNICEF

    To qualify as an advocate for every child you will have…

  • Completion of secondary school education is required with certificates in business administration, supply chain management, procurement and logistics shall be considered as an advantage.

  • A minimum of 6 years of professional work experience in supply chain/logistic/ operation management is required

  • Relevant experience in a UN system agency or international organization is considered as an asset

  • Fluency in English and local language (Kiswahili) is required.

    How to Apply

    For more information and job application details, see; UNICEF Supply Assistant Jobs in Tanzania

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