UNICEF Programme Assistant Jobs in Zambia

UNICEF Programme Assistant Jobs in Zambia

How can you make a difference?

Under the supervision and guidance of the Section Chief the programme assistant supports the section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

Key function, accountabilities, and related duties/tasks

Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.

Collecting invoices and filing documents for approval and thereafter processing in VISION and Service gateway.

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

Supporting the management of administrative supplies and office equipment.

Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

Maintaining and updating a system which monitors the absence of staff.

Preparing and maintaining records pertaining to programme planning and

development for his/her respective section.

Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

Supporting capacity development activities, meetings and conferences by making the logistical arrangements

To qualify as an advocate for every child you will have…

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace an additional two years.

A minimum of five years of progressively responsible administrative or clerical work experience is required.

Fluency in English is required. Knowledge of another official UN language or a local language

How to Apply

For more information and job application details, see; UNICEF Programme Assistant Jobs in Zambia

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