UNHCR Supply Officer - Jobs in Kenya

UNHCR Supply Officer - Jobs in Kenya

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Organizational Context

The Supply Officer takes on the role of leading, coordinating and supervising supply activities within an office.

The incumbent maintains contact with other UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation.

Functional Statement

Accountability

  • UNHCR has an effective local supply chain that enables the office to meet the needs of persons of concern.
  • UNHCR delivers timely and quality goods and services to persons of concern.
  • The office has a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses.
  • The office has effective partners to support supply activities.
  • The offices' supply chain is optimised and aligned with the operations' evolving needs and management systems.

    Responsibility
  • Contribute to development of a supply chain strategy, structure and budget that is aligned with the global strategy and inserted in the operations plans.
  • Prepare plans for delivery of relief items according to UNHCR's short and medium term requirements.
  • Contribute to planning and development an effective procurement strategy for the geographical area of responsibility taking into account the procurement of important commodities and services in advance.
  • Draw up plans for the disposal and replacement of old and obsolete assets.
  • Ensure adequate capacity to respond to an emergency and develop contingency plans for the supply function as part of the operational plan.
  • Determine the criteria and profile for the location's supply workforce.

    Operational Support
  • Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the implementing partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
  • Implement supply operations in the field based on interpretations of the situation and conclusions to how the operation can be best implemented.
  • Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
  • Maintain an up-to-date overview of the location's supply chain capacity and preparedness, as well as, that of its partners to ensure that adequate capacity exist also to cover emergencies.

    Infrastructure Support

  • Coordinate, manage and support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
  • Identify, assess and select vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
  • Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation.
  • Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.

    Business Support

  • Analyse the existing infrastructure and ensure that it is optimally aligned with the operational needs.
  • Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
  • Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Set up and adapt standard supply
    chain structures to the local environment that are consistent with the operational needs.
  • Ensure effective information flow in the supply chain and adapt process and documents to the prevailing environment.
  • Establish and maintain an efficient and skilled workforce that is capable of supporting on-going operations.
  • Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.

    Authority

  • Allocate resources in compliance with the resources allocation framework and determine the location's supply chain structure (including the location of warehouses, staff, trans-shipment points and other infrastructure).
  • Determine shipment methods, routes and delivery schedules to meet demand in the most timely and cost-effective manner.
  • Award, approve and terminate local contracts and frame-agreements in accordance with delegated authorities, as well as, relevant UNHCR regulations, rules and procedures.
  • Enforce local compliance with relevant UNHCR regulations, rules and procedures related to supply chain.
  • Approve the criteria and profile for the location's supply chain workforce within standards established by UNHCR.
  • Appraise the performance of supervised staff.

    Essential Minimum Qualifications and Professional Experience Required
  • Undergraduate degree (equivalent of a BA/BS) in Social Science, Economics, Business Administration, Marketing or a related field plus minimum 6 years of previous work experience relevant to the function.
  • Graduate degree (equivalent of a Master's) plus 5 years or Doctorate degree (equivalent of a PhD) plus 4 years of previous relevant work experience may also be accepted.
  • Knowledge of English and UN working language of the duty station if not English.

    Desirable Qualifications & Competencies
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
  • Other UN procurement and logistics training - such as IAPSO and UNPD.
  • Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications.
  • Knowledge of additional UN languages.
  • This is a Standard Job Description for all UNHCR Supply Officer positions.
  • The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.
  • Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies
  • C001L3 - Accountability Level 3
  • C002L3 - Teamwork & Collaboration Level 3
  • C003L3 - Communication Level 3
  • C004L3 - Commitment to Continuous Learning Level 3
  • C005L3 - Client & Result Orientation Level 3
  • C006L3 - Organizational Awareness Level 3
  • M001L3 - Empowering and Building Trust Level 3
  • M002L3 - Managing Performance Level 3
  • M006L3 - Managing Resources Level 3
  • X001L3 - Analytical Thinking Level 3
  • X005L3 - Planning and Organizing Level 3

    Additional Information

    The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions.

    UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

    How to Apply

  • Interested and qualified candidates should apply online by 16th April 2019
  • For more information and job application details, see; UNHCR Supply Officer - Jobs in Kenya

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