UNHCR Associate Finance Officer Jobs in Kenya

UNHCR Associate Finance Officer Jobs in Kenya

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Duties and Qualifications

  • Associate Finance Officer

    Organizational Context

    Associate Finance Officer positions provide technical support with the processing of financial transactions, and monitor compliance with UNHCR and UN Financial Regulations and Rules.

    In operations that do not have a Project Control Officer and are not covered by a Regional Project Control Officer, the Associate Finance Officer must also perform oversight responsibilities with regard to the execution of projects.

    The incumbent directly supervises general service staff.

    Functional Statement

    Accountability

  • UNHCR's financial rules and regulations, policies and procedures are adhered to by the office.
  • UNHCR's local cash is safeguarded.
  • Monthly accounts are correct and approved.
  • Management is promptly informed of major variances in the execution of projects (budgets, finance, implementation or timeframe).

    Responsibility

  • Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure.
  • Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.
  • Review vouchers, including ABOD and project disbursements.
  • Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds.
  • Contribute to the preparation and processing of monthly accounts.
  • Provide financial status reports to supervisors.
  • Analyze and evaluate all financial reports produced on a regular basis.
  • Maintain effective business relationships with local banks.
  • Ensure compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
  • Ensure that payments are effectuated by the monthly deadline.
  • Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
  • Conduct regular checks of petty cash and cash accounts.
  • Perform oversight responsibilities, when applicable, with regard to the execution of projects, including
  • monitoring all financial aspects of project management;
  • analyzing project expenditures levels and patterns in relation to the operations plan and signed agreements with partners and implementation rates to track project progress; and (
  • monitoring that IPs meet UNHCR's administrative, financial and procurement requirements in the execution of the project.
  • Perform project control functions, in the absence of a dedicated project control position.
  • Participate in the physical verification of UNHCR's local property, plant and equipment (PPE) and inventories.

    Authority

  • Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
  • Ensure compliance with applicable financial rules, policies and procedures.
  • Certify country-level financial expenditure reports submitted to the regional office or Headquarters.
  • Approve vouchers, including ABOD and project disbursements.
  • Have unlimited access to financial and operational records relating to projects, when needed to perform oversight responsibilities.

    Essential Minimum Qualifications and Professional Experience Required
  • Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, or Public or Business Administration, Economics or related field, OR undergraduate degree in another field combined with a professional qualification in accounting or finance (CPA/CIA or equivalent) plus minimum 3 years of previous job experience in the field of accounting or finance.
  • Graduate degree (equivalent of a Master's) plus 2 years or Doctorate degree (equivalent of a PhD) plus 1 year of previous relevant work experience may also be accepted.
  • Excellent computer skills, in particular in MS Office applications.
  • Excellent communication skills.
  • Knowledge of English and UN working language of the duty station if not English.

    Desirable Qualifications & Competencies
  • Professional qualification in accounting or finance (CPA/CIA or equivalent).
  • Working experience of at least one year in an intergovernmental organization (United Nations or similar).
  • Good knowledge of United Nations financial rules and procedures.
  • Good understanding of accrual accounting (such as IPSAS or IFRS).
  • Working experience with People Soft/Oracle Financial modules.
  • Knowledge of additional UN languages.
  • This is a Standard Job Description for all UNHCR Associate Finance Officer positions.
  • The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.
  • Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies
  • C001L2 - Accountability Level 2
  • C002L2 - Teamwork & Collaboration Level 2
  • C003L2 - Communication Level 2
  • C004L2 - Commitment to Continuous Learning Level 2
  • C005L2 - Client & Result Orientation Level 2
  • C006L2 - Organizational Awareness Level 2
  • M002L2 - Managing Performance Level 2
  • M006L2 - Managing Resources Level 2
  • M005L2 - Leadership Level 2
  • M003L2 - Judgement and Decision Making Level 2
  • X001L2 - Analytical Thinking Level 2
  • X004L2 - Negotiation and Conflict Resolution Level 2
  • X007L2 - Political Awareness Level 2

    Additional Information

    For those people applying for High Risk Duty Stations, we strongly encourage them – before deciding to apply- to read the country specific security and welfare country profiles which can be found on the Intranet under Support Services - Duty of Care (https://intranet.unhcr.org/en/support-services/duty-of-care.html).

    Ensuring staff are better informed is part of the increased attention UNHCR is paying to Duty of Care.

    Staff after having applied to High Risk Duty Stations will have access to country specific information webinars with Field Safety Section (FSS) and Staff Welfare Section (SWS) colleagues and provided with a tool to test their psychological preparedness for serving in High Risk Duty Stations.

    Applicants who applied for a position in a High Risk country will receive, after the deadline for applications has expired, a joint invitation from the Staff Welfare Section (SWS) and the Field Safety Section (FSS) to participate in these webinars.

    During the Webinars, latest updates on security and well-being will be provided, and FSS and SWS will address questions raised by participants.

    Applicants are highly encouraged to benefit, when applicable, from all measures as they provide most up-to-date security and well-being information helpful to assess staff’s readiness to serve in a High Risk Duty Station.

    A Staff Welfare Officer will also be available, if and when required, to discuss with interested applicants the results of the psychological preparedness tool as well as readiness for assignment in High Risk Duty Stations.

    How to Apply

  • Interested and qualified candidates should apply online by 16th April 2019
  • For more information and job application details, see; UNHCR Associate Finance Officer Jobs in Kenya

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