UNHCR Assistant Donor Relations Officer Jobs in Kenya

UNHCR Assistant Donor Relations Officer Jobs in Kenya

Organizational Context

The incumbent manages relations with certain government donors assigned to him/her, with
authority to advocate for support to UNHCR programmes and negotiate contributions.

The incumbent is under direct supervision of the Senior External Relations Officer and also
receives guidance from the Representative/Deputy Representative.

S/he may receive indirect guidance from other units within UNHCR e.g. Programme Unit.

S/he is expected to keep abreast both of UNHCR operations and institutional developments as well
as political and socio-economic developments in the respective donor country s/he covers.

Externally, under the supervision and guidance of the Senior External Relations Officer, the
incumbent maintains relations with government donors.

Functional Statement.


  • Government donors are regularly lobbied and kept well informed on UNHCR's operations,
    priorities and funding needs, and engaged in a strategic dialogue with UNHCR to
    maintain/increase contributions.
  • Quality proposals for funding are submitted to government donors, coordinated with respective field operations.
  • Narrative and financial reports are submitted in a timely fashion so that donors are fully
    informed of the use of their contributions and in a position to make qualified decisions about
    further contributions.
  • Operations and the Executive Office receive timely information and guidance on actual and
    projected income in order to take appropriate decisions on resource allocation and
  • Where applicable, guidance is provided to field offices for field-based fundraising with
    particular donors.
  • Contributions (cash) from government donors are promptly and accurately recorded, representing donor intents.
  • Contributions are tracked with a view to monitoring payment and allocation of funds,
    monitoring of expenditures of funds, and to ensure reporting deadlines and requirements
    are met


  • Maintain close dialogue with and provide information to relevant donor governments on
    UNHCR operations and financial requirements including responding to donor governments'
    requests for information on ad hoc basis.
  • Keep abreast of UNHCR's operations world-wide with a specific focus on emergency situations to be able to serve donors’ information needs on all aspects of UNHCR’s work.
  • In consultation with the Senior External Relations Officer, negotiate contributions, striving
    for timeliness, predictability and maximum flexibility.
  • In consultation with the Senior External Relations Officer, negotiate, draft and follow up on
    bilateral agreements with donors where appropriate.
  • In consultation with the Senior External Relations Officer, identify and access new donors
    and funding sources.
  • Record cash contributions accurately in MSPR "Contribution Management" system
    reflecting the donor's earmarking, reporting requirements, payment information and relevant conditions as specified in the donor's pledge/agreement.
  • Draft internal and external correspondence, including briefing notes Senior External
    Relations Officer and Executive Unit, to support them in negotiation and follow-up of contributions with donors.
  • In collaboration with respective operations and units, prepare submissions for specific
    funding from donors or provide other information donors may require in determining their
    financial / political support to UNHCR.
  • Draft narrative and financial reports on contributions, in compliance with specific donor
  • Monitor recording and tracking of contributions and take necessary action to satisfy donor
  • Assist in monitoring and analysing donor policies on humanitarian assistance, potential for
    accessing transition and development funding sources, policies/strategies of organisations competing with UNHCR over funds. Research, develop and maintain donor profiles / fact
  • Organise programmes of visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions to the field when required.
  • Perform any other tasks
    as required.
  • Initiate discussions on possible texts for funding agreements with government donors.
  • Advice the Senior External Relations Officer/Representative on fund raising messages for
    specific donors or relating to specific operations or regions.
  • In consultation with the Senior External Relations Officer/Representative, draft funding
    submissions, reports and information papers for donors concerning specific operations.
  • In consultation with the Senior External Relations Officer/Representative, draft reports on
    the funding situation from specific donors and of assigned operations or regions.
  • As appropriate, represent UNHCR in meetings and correspondence with government donors, and represent Senior External Relations Officer/Representative in internal meetings.

    Required Competencies

    Managerial Competencies

  • Empowering and Building Trust
  • Judgement and Decision Making
  • Cross-Functional Competencies
  • Analytical Thinking
  • Political Awareness
  • Stakeholder Management

    Essential Minimum Qualifications and Professional Experience Required

  • Undergraduate degree (Equivalent of a BA/BS) in International Relations, Economics, Business Administration/Management, Social Sciences or similar relevant field plus minimum 1 year of previous work experience relevant to the function. Graduate degree
    (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
  • Good understanding of UNHCR, its mandate, priorities, field operations and of donor
  • Excellent communication skills with strong interpersonal and negotiation skills to deal with
    staff members of different cultural and educational backgrounds.
  • Highly developed drafting skills.
  • Knowledge of English and UN working language of the duty station if not English.
  • For National Officer positions, very good knowledge of local language and local institutions is

    Desirable Qualifications

  • Experience in (UNHCR) field operations.
  • UNHCR fund-raising and programming/programme management experience.
  • Familiarity with funding mechanisms of assigned donor governments.
  • Excellent computer skills (MS Word, Excel and PowerPoint essential).
  • Exposure to UNHCR specific learning/training activities.
  • Knowledge of additional UN languages.

    Submission of Applications:

  • Candidates must be Kenyan nationals.
    Interested current staff members should consult the Policy and Procedures on Assignments of
    Locally recruited Staff (PPAL).


  • A competitive compensation and benefits package is offered. For information on UN salaries,
    allowances and benefits, please visit the portal of the International Civil Service Commission

    How to Apply

    Submission of Applications:

  • If you wish to be considered for this vacancy, please submit your letter of motivation, Personal
    History Form (attached) by e-mail stating the position title and vacancy notice number in
    the subject line to: sommohrs@unhcr.org by 1
    st January 2019.

  • The Personal History Form (PHF) is attached and also available on our online platform
  • Shortlisted candidates may be required to sit for a test and/or oral interview. No late
  • applications will be accepted. Only short-listed candidates will be contacted.
  • UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure
    that male and female employees are given equal career opportunities. UNHCR is committed to
    achieving workforce diversity in terms of gender, nationality and culture. All applications will be
    treated with the strictest confidentiality.

  • For more information and job application details, see; UNHCR Assistant Donor Relations Officer Jobs in Kenya

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