UNHCR Assistant Donor Relations Officer Jobs in Kenya
UNHCR Assistant Donor Relations Officer Jobs in KenyaOrganizational Context
The incumbent manages relations with certain government donors assigned to him/her, with
authority to advocate for support to UNHCR programmes and negotiate contributions.
The incumbent is under direct supervision of the Senior External Relations Officer and also
receives guidance from the Representative/Deputy Representative.
S/he may receive indirect guidance from other units within UNHCR e.g. Programme Unit.
S/he is expected to keep abreast both of UNHCR operations and institutional developments as well
as political and socio-economic developments in the respective donor country s/he covers.
Externally, under the supervision and guidance of the Senior External Relations Officer, theGovernment donors are regularly lobbied and kept well informed on UNHCR's operations,
incumbent maintains relations with government donors.
priorities and funding needs, and engaged in a strategic dialogue with UNHCR to
Quality proposals for funding are submitted to government donors, coordinated with respective field operations.
Narrative and financial reports are submitted in a timely fashion so that donors are fully
informed of the use of their contributions and in a position to make qualified decisions about
Operations and the Executive Office receive timely information and guidance on actual and
projected income in order to take appropriate decisions on resource allocation and
Where applicable, guidance is provided to field offices for field-based fundraising with
Contributions (cash) from government donors are promptly and accurately recorded, representing donor intents.
Contributions are tracked with a view to monitoring payment and allocation of funds,
monitoring of expenditures of funds, and to ensure reporting deadlines and requirements
Maintain close dialogue with and provide information to relevant donor governments on
UNHCR operations and financial requirements including responding to donor governments'
requests for information on ad hoc basis.
Keep abreast of UNHCR's operations world-wide with a specific focus on emergency situations to be able to serve donors’ information needs on all aspects of UNHCR’s work.
In consultation with the Senior External Relations Officer, negotiate contributions, striving
for timeliness, predictability and maximum flexibility.
In consultation with the Senior External Relations Officer, negotiate, draft and follow up on
bilateral agreements with donors where appropriate.
In consultation with the Senior External Relations Officer, identify and access new donors
and funding sources.
Record cash contributions accurately in MSPR "Contribution Management" system
reflecting the donor's earmarking, reporting requirements, payment information and relevant conditions as specified in the donor's pledge/agreement.
Draft internal and external correspondence, including briefing notes Senior External
Relations Officer and Executive Unit, to support them in negotiation and follow-up of contributions with donors.
In collaboration with respective operations and units, prepare submissions for specific
funding from donors or provide other information donors may require in determining their
financial / political support to UNHCR.
Draft narrative and financial reports on contributions, in compliance with specific donor
Monitor recording and tracking of contributions and take necessary action to satisfy donor
Assist in monitoring and analysing donor policies on humanitarian assistance, potential for
accessing transition and development funding sources, policies/strategies of organisations competing with UNHCR over funds. Research, develop and maintain donor profiles / fact
Organise programmes of visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions to the field when required.
Perform any other tasks as required.
Initiate discussions on possible texts for funding agreements with government donors.
Advice the Senior External Relations Officer/Representative on fund raising messages for
specific donors or relating to specific operations or regions.
In consultation with the Senior External Relations Officer/Representative, draft funding
submissions, reports and information papers for donors concerning specific operations.
In consultation with the Senior External Relations Officer/Representative, draft reports on
the funding situation from specific donors and of assigned operations or regions.
As appropriate, represent UNHCR in meetings and correspondence with government donors, and represent Senior External Relations Officer/Representative in internal meetings.
Empowering and Building Trust
Judgement and Decision Making
Essential Minimum Qualifications and Professional Experience Required
Undergraduate degree (Equivalent of a BA/BS) in International Relations, Economics, Business Administration/Management, Social Sciences or similar relevant field plus minimum 1 year of previous work experience relevant to the function. Graduate degree
(equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
Good understanding of UNHCR, its mandate, priorities, field operations and of donor
Excellent communication skills with strong interpersonal and negotiation skills to deal with
staff members of different cultural and educational backgrounds.
Highly developed drafting skills.
Knowledge of English and UN working language of the duty station if not English.
For National Officer positions, very good knowledge of local language and local institutions is
Experience in (UNHCR) field operations.
UNHCR fund-raising and programming/programme management experience.
Familiarity with funding mechanisms of assigned donor governments.
Excellent computer skills (MS Word, Excel and PowerPoint essential).
Exposure to UNHCR specific learning/training activities.
Knowledge of additional UN languages.
Submission of Applications:
Candidates must be Kenyan nationals.
Interested current staff members should consult the Policy and Procedures on Assignments of
Locally recruited Staff (PPAL).
A competitive compensation and benefits package is offered. For information on UN salaries,
allowances and benefits, please visit the portal of the International Civil Service Commission
How to Apply
Submission of Applications:
If you wish to be considered for this vacancy, please submit your letter of motivation, Personal
History Form (attached) by e-mail stating the position title and vacancy notice number in
the subject line to: firstname.lastname@example.org by 1
st January 2019.
The Personal History Form (PHF) is attached and also available on our online platform
Shortlisted candidates may be required to sit for a test and/or oral interview. No late
applications will be accepted. Only short-listed candidates will be contacted.
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure
that male and female employees are given equal career opportunities. UNHCR is committed to
achieving workforce diversity in terms of gender, nationality and culture. All applications will be
treated with the strictest confidentiality.
For more information and job application details, see; UNHCR Assistant Donor Relations Officer Jobs in Kenya
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