UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 111825

UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 111825

Posting Title:
  • Programme Management Assistant, G5
    Job Code Title:
  • Programme Management Assistant
    Department/office:
  • United Nations Human Settlements Programme
    Duty Station:
  • Nairobi
    Job Opening Number:
  • 19-programme Management-un-habitat-111825-r-nairobi (E)

    Org. Setting and Reporting

    The United Nations Human Settlements Programme (UN-Habitat) is the agency for Human Settlements.

    It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

    This post is located at the Regional Office for Africa (ROAf) at the UN-Habitat headquarters in Nairobi.

    The incumbent will report to and work closely with the Programme Management Officers and Human Settlement Officers (HSOs) in the Regional Office for Africa (ROAf).

    Under the direct supervision of the Administrative Officer for Mozambique, Sao Tome and Principe, Guinea Bissau, Equatorial Guinea, Eritrea and Disaster risk Management, Sustainability and Urban Resilience (DIMSUR) projects, the incumbent will perform the following duties:

    Responsibilities

    Project Management:

  • Provides administrative support in planning and implementation activities/processes of the programme.
  • Researches, compiles, analyses, summarizes and presents basic information/data on specific programmes/project and related topics.
  • Assists in the coordination of project planning and preparation; monitors status of project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
  • Acts as focal point for coordination of program implementation activities, involving extensive liaison with different units on follow ups, and backstop country office when need be.

    Finance and Budget:

  • Reviews project documents for completeness and compliance with relevant rules and procedures and identify inconsistencies prior to submission for final approval.
  • Reviews and prepare budget revisions, verify funds’ availability, ensures necessary approval and entry in Enterprise Resource Planning (ERP) system.
  • Compiles, summarizes and enters data on project delivery, identifies shortfalls in delivery, deviations, budget overruns, etc. and brings it to the attention of management.

    General Administration:

  • Reviews submissions of programme requests ensuring that requisite information is included, obtain necessary clearances, process and follow-up on all administrative actions related to project implementation, e.g. recruitment, travel arrangements, organisation of workshops, payments, procurement etc.
  • Prepares, maintains and updates filing systems; generates periodic and ad hoc reports, statistical tables, graphic content and other background materials to facilitate inspection and reviews.
  • Provides assistance to the country teams on reporting requirements and ensures completeness and accuracy of data submitted.
  • Maintains calendar/schedules, monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
  • Performs other duties as assigned.

    Competencies

    Professionalism:

  • Ability to perform a broad range of administrative functions, for example, budget/work programme, human resources, database management, etc.
  • Ability to apply and demonstrate knowledge of various United Nations administrative, financial and human resources rules and regulations
    in work situations.
  • Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

    Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
  • places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Planning & Organizing:

  • Develops clear goals that are consistent with agreed strategies;
  • identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
  • Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education
  • High school diploma or equivalent is required.
  • Supplemental training in administration, human resources management, project/programme management or related areas, is required.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
  • Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

    Work Experience
  • A minimum of five (5) years of progressively responsible experience in administration, human resources management, project/ programme, technical cooperation or related area is required.
  • Experience in the application of Rules and Regulations in an international/NGO operational environment is desirable.

    Languages
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in written and oral English is required. Knowledge of another UN official language is an advantage.

    Assessment
  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    How to Apply
  • Interested candidates should apply online by 15th March 2019
  • For more information and job application details, see; UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 111825

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