UNEP Special Assistant, Administration Jobs in Kenya

UNEP Special Assistant, Administration Jobs in Kenya


Org. Setting and Reporting

  • The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

  • The Law Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental law, governance and related policy issues, including those related to multilateral environmental agreements (MEAs).

  • To fulfill its mandate, the work of the Law Division focuses on: leading the international community in the progressive developmental of environmental law; supporting States in the development and implementation of legal, institutional and policy measures that address emerging and important environmental challenges; facilitating cooperation and coordination among MEAs and between UNEP and those agreements; working with MEA Secretariats to support Parties to the respective MEAs in implementing their treaty obligations; and facilitating policy dialogue among States on issues relating to international environmental law and governance.

  • This position is located in the Law Division in Nairobi, Kenya. The incumbent will report to the Director, Law Division, and will be responsible for the following duties:

    Responsibilities

    Perform analytical tasks for the Director and provide strategic and policy support to the Division Director:

  • Review and analyse policy papers, reports and other documents on environmental issues and prepare recommendations for consideration by the Director;

  • Support the Director in drafting policy papers on issues related to the work of the Division, in particular, Environmental Conventions and emerging environmental issues;

  • Prepare substantive reports and briefing notes for the Director for use at conferences and meetings;

  • Organize independently and participate in the organization of major workshops and meetings supported by the Division, including drafting of Memoranda of Understanding, liaison with Governments and other officials;

  • Draft, review and finalize policy statements and speeches on environmental issues for use by the Director, and UNEP Senior Management;

  • Participate in meetings during the absence of the Director and prepare briefing notes for him/her as well as decide which issues need his/her immediate attention;

  • Coordinate the follow-up functions for the Director and ensure that the required actions are taken, deadlines are met and quick responses are provided;

  • Provide recommendations to the Director on the handling of emerging policy issues;

  • Oversee necessary analytical administrative procedures, e.g. on travel, to ensure that the Director's decisions and circulars are adhered to.

  • Participate, as appropriate, in missions undertaken by the Director and/or undertake missions on behalf of the Director.

    Provide support to the Director in the Management of the Law Division:

  • With regard to the decisions and responsibilities of the Director, provide support to the preparation of documents for submission to the UN Environment Assembly, the Committee of Permanent Representatives as well as other meetings and conferences, and take the lead in following up on decisions of these meetings;

  • Act as Secretary in divisional management meetings, as well as other meetings convened by the Director, including the organization of the meetings, circulation of agenda, drafting and finalization of minutes of these meetings as well as follow-up on decisions taken;

  • Coordinate the development and implementation of the Law Division Programme of Work and keep the Director abreast of the status of implementation;

  • Coordinate and ensure timely submission of reporting requests and bring issues related to lack of implementation to the attention of the Director.

    Undertake administrative and institutional activities related to the work of the Law Division:

  • Review,
    draft and finalize letters, memoranda, and other written communications and reports for signature of the Director, the Executive Director and Deputy Executive Director;

  • Liaise closely with Executive Office and other UNEP Special Assistants on issues relevant to the work of the Law Division;

  • Review incoming correspondence to the Division, process the same in line with procedures and ensure that appropriate follow-up is taken;

  • Review all outgoing correspondence for signature by the Director and ensure that the highest quality is maintained.

  • Perform other related duties as requested by the Director.

    Competencies

  • Professionalism Knowledge of different aspects of public information and communication. Ability to address a range of issues in the context of political developments, public attitudes and local conditions. Ability to conceptualize, design and implement major information campaigns. Ability to rapidly analyse and integrate diverse information from varied sources. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning and Organizing Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

    Education

  • Advanced university degree (Master's Degree or equivalent) in environmental law, social or political sciences, business administration, environmental management or a related field.

  • A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

    Work Experience

  • A minimum of five years of progressively responsible experience in the field of sustainable development or environment-related programmes, or public administration, including at the international level.

  • Work experience with UNEP is an advantage. Knowledge of UNEP policy, activities and programmes as well as sound knowledge of the UN and UNEP Rules and Regulations is desirable.

    Languages

  • English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required.

  • Knowledge of another UN working language is an asset.

    How to Apply

  • For more information and job application details, see; UNEP Special Assistant, Administration Jobs in Kenya


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