UNEP Special Assistant - Administration Jobs in Kenya

UNEP Special Assistant - Administration Jobs in Kenya

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP's Corporate Services Division is the guardian of UNEP's corporate interest, mitigating its exposure to risk and supporting the organization with management tools, plans and related capacity building. It oversees UNEP's efficient and effective management, in line with UNEP's accountability requirements, rules, regulations and UN core values.

The post is located at UNEP Headquarters in Nairobi duty station. Under the direct supervision of the Director of Corporate Services Division, the incumbent will carry out the following duties:

Responsibilities

Support and advise the Director:

Undertakes research and analysis on any issue of relevance to the Director, such as policy issues, administrative matters, local conditions. Identifies trends and potential problems, briefs the Director and makes recommendations.

Prepares background and briefing papers, as well as talking points for the Director in preparation of meetings and assists in the preparation of such meetings.

Leads in coordinating the preparation and implementation of the Division's work programme and budget to ensure compatibility with work priorities and objectives, considering the most effective use of resources.

Liaises closes with colleagues in the Division on diverse matters and brings to the attention of the Director urgent and sensitive matters.

Establishes and maintains procedures, standards and tools which are consistent with UN policy and practice to ensure proper adherence to human resources matters and financial management and control.

Provides expert guidance to more junior staff.

Maintain liaison with Divisions, the Executive Office, Senior Management and UNEP Regional and out-posted Offices

Ensures prompt and efficient liaison and coordination between the Director and UNEP Divisions and Offices.

Working with the relevant staff from the divisions and offices, drafts reports for the Director, including on issues of a sensitive or confidential nature.

Assess implications and make recommendations to the Director on possible strategies and other measures to address issues of concern and to advance mandated objectives. Maintains calendar and monitors delivery of key reports and deliverables that are requiring Divisional input or leadership, particularly to members states and UN Committees and partners.

Support the Director's meetings and missions:

Assists in planning for and participating in meetings of the United Nations Environmental Assembly (UNEA) and the Committee of Permanent Representatives.

Ensures that the Director is effectively able to participate in and lead, when appropriate, meetings with the UNEP Senior Management Team and other internal bodies as necessary.

Coordinates the preparation of extensive briefing materials, speeches and mission files, ensuring the materials from other offices are submitted in a timely manner and are of high quality.

Assists in follow-up actions arising from missions, including the finalization of mission reports and dissemination of relevant information to colleagues in other parts of UNEP.

Support the Director to maintain close contact with governments, delegations, senior officials of the UN, UN system including audits and investigations:

Facilitates effective communication and contacts with governments, delegations and senior UN officials on administrative and other operational matters.

Brings to the attention of the Director issues relevant to UNEP's bilateral relations with governments and inter-agency cooperation.

Identifies,

analyzes and monitors political developments, trends and emerging issues that could affect the work of UNEP.

Supports the coordination of UNEP's engagement and commitments in relevant UN System-wide processes and initiatives including the liaison with UN Office in Nairobi, UN Reforms, Post-2015 development agenda, UNDP/UNEP Memorandum of Understanding and the United Nations Development Group (UNDG) processes.

Assists in coordination of responses to audits and follows up on the implementation of audit recommendations.

Supports the Director in planning the logistics of investigations and in following up on the recommendations from investigations, as required.

Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.

Performs other related work as required by the Director.

Competencies

Professionalism: Knowledge of environmental, socio-economic and governance aspects of sustainable development is desirable. Ability to coordinate the development of policy options, undertake background research, and draft analytical papers and documents on cross-cutting issues related to UNEP. Ability to develop systematic links with outside academic institutions, research centers, think tanks and foreign policy forums.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors' language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning.

Education

An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, social sciences, management or related fields is required.

A first level university degree in combination with two (2) additional years of relevant qualifying experience may be accepted in lieu of the advanced degree.

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible professional experience in administration, finance, accounting, human resources management or related field is required.

Experience working in the Front Office of a Division or with the Chief of Branch is desirable.

Experience working in cross functional teams is desirable.

Experience at the international level including relevant environment / development working experience in the UN context or a similar international organization is desirable.

Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English is required. Knowledge of another UN official language is desirable.

How to Apply

For more information and job application details, see; UNEP Special Assistant - Administration Jobs in Kenya

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