UNEP Jobs in Kenya - Senior Programme Management Assistant Vacancies

UNEP Jobs in Kenya - Senior Programme Management Assistant Vacancies

Org. Setting and Reporting

The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UN Environment's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.

Responsibilities

  • Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the Division’s programme/project initiatives, seeking guidance only in exceptional circumstances.
  • Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
  • Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
  • Reviews, appraises and revises, as necessary, all submissions for projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from Branches and Units of the Division, and prepares a summary for the Programme Management Officer with suggestions for further action.
  • Provides substantive assistance in the review of legal instruments where necessary to ensure that the legal instruments meet UN standards and channel exceptions for approval from the relevant offices to the Corporate Services Division.
  • Serves as the Division focal point on the implementation of the UNEP Partnership policy, reviews due diligence dossiers for partnership, advises colleagues on putting together the dossiers, facilitates their approval by the Director and/or the Partnership Committee and uploads all documentation to the online portals.
  • Drafts inputs for a wide range of documents/reports, briefings/debriefings, and correspondence as they relate to programme/project activities.
  • Maintains and further develops the register of audit and evaluation recommendations, follows up on the implementation of those audit and evaluation recommendations related to Programme of Work, projects, and legal instruments, and facilitates timely substantive feedback by relevant Branches and Units to audit/evaluation questions and recommendations, as needed.
  • Drafts routine correspondence to respond to enquiries with respect to relevant administrative and programme-related matters.
  • Performs other related duties as assigned.

    Competencies
  • Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
  • Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
  • Communication: Speaks and writes clearly and effectively;
  • listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience;
  • demonstrates openness in sharing information and keeping people informed.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;

    Education
  • High school diploma or equivalent. Supplementary training in administration, project management or accounting is a requirement.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
  • Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
  • The GGST is administered to applicants when required or before the administration of a written assessment and/or interview.

    Work Experience
  • A minimum of ten (10) years of professional work experience in programme
    or project administration, technical cooperation or a related area.
  • Experience in Enterprise Resource Planning (ERP) systems, such as SAP (Umoja) or other equivalent platform, is required. Mastery of Microsoft Office applications is required.
  • Experience in results-based planning and reporting is desirable.
  • Experience in the application of relevant regulations and rules of the United Nations, or any similar public service organization, in an operational environment is desirable.

    Languages
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.

    Special Notice

    Appointment against this post is for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis.

    External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take up the appointment.

    Staff members are subject to the authority of the Secretary-General and to assignment by him or her.

    In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

    The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

    All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

    Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

    The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

    The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

    The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    How to Apply

  • Interested and qualified candidates should apply online by 28th April 2019
  • For more information and job application details, see; UNEP Jobs in Kenya - Senior Programme Management Assistant Vacancies

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