UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 111181
UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 111181Posting Title:Programme Management Assistant, G6
Job Code Title:
Programme Management Assistant
United Nations Environment Programme
Job Opening Number:
19-Programme Management-UNEP-111181-R-Nairobi (E)
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UN Environment’s Ecosystems Division works with international and national partners, providing technical assistance and capacity development for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.
This post is located in UN Environment / Ecosystems Division / Ecosystem Services Economics Unit in Nairobi.
The incumbent will report to the Ecosystem Services Economics Unit’s Programme Management Officer associated with TEEBAgriFood and ecosystem accounting projects.Provides assistance in support of planning and implementation activities and processes for the TEEBAgriFood and ecosystem accounting projects.
Researches, compiles, analyses, summarizes, and presents basic administrative and financial information and data on the TEEBAgriFood and ecosystem accounting projects, and related topics.
Assists in the coordination of project planning and preparation; monitors status of project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assists in the preparation and analysis of project budget proposals; provides assistance in the interpretation of budget guidelines; Reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
Assists in the monitoring and evaluation of projects; categorizes, updates, tracks and analyses data related to projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.;
Carries out periodic status reviews, identifies issues and initiates requisite follow-up actions;
Prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; Ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
Collaborates with project managers and other administrative support staff on performance reporting;
Liaises with relevant parties on the interpretation of the activities scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; Provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Drafts project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of reports in multiple languages.
Serves as focal point for coordination, monitoring and expedition of project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Drafts correspondence and communications related to all aspects of project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
Provides guidance and training to new staff.
Performs other duties as assigned.
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.
Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.
Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
Adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining their trust and respect;
Identifies clients’ needs and matches them to appropriate solutions;
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
li>Keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
High school diploma or equivalent. Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
A minimum if seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
At least 3 years of experience with ERP systems, Business Intelligence and project structures is desired.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
How to Apply
Interested candidates should apply online by 9th March 2019
For more information and job application details, see; UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 111181
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