UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 109611

UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 109611

Posting Title:
  • Programme Management Assistant, G6
    Job Code Title:
  • Programme Management Assistant
    Department/Office:
  • United Nations Environment Programme
    Duty Station:
  • Nairobi
    Job Opening Number:
  • 19-Programme Management-UNEP-109611-R-Nairobi (E)

    Org. Setting and Reporting

    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

    UN Environment's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.

    This post is located in UN Environment /Ecosystems Division at the Nairobi duty station.

    Under the close supervision of the Programme Management Officer in the Terrestrial Ecosystems Unit, the incumbent will carry out the following functions:

    Responsibilities

  • Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
  • Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
  • Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals ensuring project documents are completed and submitted to relevant parties for approval.
  • Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines;
  • Reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
  • Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions;
  • Prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds;
  • Ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
  • Collaborates with programme/project managers on performance reporting;
  • liaises with relevant parties on the interpretation of the activities/services scheduled in the Policy Board (PB) and various planning instruments such as the medium-term plan and internal work plans;
  • Provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Drafts programme/project summaries, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report multiple languages.
  • Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Drafts correspondence and communications related to all aspects of programme/project administration, including work plan
    and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
  • Provides guidance and training to new/junior staff.
  • Performs other related duties as assigned.

    Competencies
  • Professionalism: Knowledge of, and ability to apply financial rules, regulations and experience with UN Environment programme management and reporting procedures.
  • Knowledge, skills and ability to extract, interpret, analyse and format data across a range of finance and budget functions, including programme development and database management.
  • Ability to identify and resolve data discrepancies and operational problems.
  • Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

    Communication:

  • Speaks and writes clearly and effectively; listens to others,correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication;
  • Demonstrates openness in sharing information and keeping people informed.

    Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;
  • Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education
  • High school diploma or equivalent.
  • Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
  • Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
  • The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

    Work Experience
  • A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.
  • A good working knowledge of a Enterprise Resource Planning (ERP) system is highly desired.

    Languages
  • English and French are the working languages of the United Nations Secretariat.
  • For the post advertised, fluency in oral and written English is required.
  • Knowledge of another official United Nations language is an advantage.

    Assessment
  • Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

    How to Apply
  • Interested candidates should apply online by 20th March 2019
  • For more information and job application details, see; UNEP Jobs in Kenya - Programme Management Assistant Vacancies - 109611

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