UNDP Project Manager Jobs in South Sudan

UNDP Project Manager Jobs in South Sudan

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties & Responsibilities

The Project Manager will ensure effective project administration and implementation in support of the elections.

Summary of key functions:

Leads the Project Management Unit (PMU) ensuring project administration and implementation are aligned with UNDP policies and guidelines.

Ensures effective implementation of project activities through management of project financial resources and timely management of procurement, administrative and logistical processes.

Supports the mobilization of resources and reporting to the Project Board/Steering Committee

Ensures facilitation of knowledge building and knowledge sharing with project partners.

Leads the Project Management Unit (PMU) ensuring project administration and implementation are aligned with UNDP policies and guidelines.

Ensures that the project is in full compliance of operations with UNDP rules, regulations and policies.

Ensures implementation of corporate operational strategies, establishment of targets and monitoring achievement of results.

Successfully manages project operational support by provision of advice on strategies, policies and plans affecting project operations based on business principles.

Provides strategic oversight of planning, budgeting, implementing and monitoring of the project.

Prepares, reviews and adapts project Annual Work Plans, including human resources and procurement plans, in line with Project’s Activity Matrix and Results Framework and compliant with UNDP’s Rules and Regulations.

Manages partnership and contract arrangements with government counterparts and responsible/implementing partners for project implementation.

Ensures quality and timely preparation of results-focused and accountability reports (quarterly, bi-annually, annually and final, as required) and ad-hoc updates if and when requested and Quantum updates in line with donor agreement and UNDP programme and project management guidelines and ensure timely submission.

Oversees the development and implementation of the project’s risk management framework in line with UNDP’s Enterprise Risk Management (ERM) policy.

Ensures quality and timely planning, conduct of and follow up on project oversight and governance initiatives and recommendations – project reviews, audits, monitoring missions, evaluations and project board meetings.

Ensures implementation of adaptive management approaches, conflict and gender sensitivity in the project.

Ensures projects knowledge-building based on the Monitoring, Evaluation and Learning programming or the projects documents.

Ensures effective implementation of project activities through management of project financial resources and timely management of procurement, administrative and logistical processes.

Supervises and provides guidance to project team members working in the areas of finance, procurement, administration, logistics and grants management.

Contributes to the design and formulation of AWP activities and interventions, as per goals, outcomes and outputs as defined in the project document, on the basis of lessons learned and with the input of innovative approaches.

Proper project planning, expenditures tracking, reporting and audit of financial resources in accordance with UNDP rules and regulations.

Performance as Project Manager (as delegated) in Quantum for financial transactions approvals.

Works in coordination with Country Office PMSU to ensure proper management and accounting for contributions to the Facility ensuring that the money due to the project is properly identified, consistently and uniformly classified, recorded on a timely basis and received.

Ensures strategic and efficient management of financial resources of the Project.

Analyzes and ensures alignment of project budget with Activity Matrix and Results Framework.

Provides technical and managerial advice on the development of systems, processes and mechanism to support discretionary fund distribution, monitoring and accountability.

Monitors achievement of

the financial targets. Monitors budget execution rates and provide continuous feedback and advice to CTA and Country Office on rate of financial delivery. Ensure that financial plans are in place and regularly updated.

Oversight of timely accounting and reconciliation of all project transactions.
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.

Ensures the financial integrity of the project through appropriate controls and reporting structures; works in coordination with Country Office PMSU for efficient and effective DIM project audit exercises.

Ensures the effective application of cost-recovery (including DPC) systems for the services provided by the Country Office to the project.

All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.

Leads the preparation of the annual human resources and procurement plans, as part of the AWP, and ensures the timely procurement of goods and services.

Leads and ensures timely organization and implementation of audits according to agreed schedule and monitors the follow-up and implementation of audit recommendations.

Project adherence with UNDP rules and regulations for its submissions to the Country Office to ensure quality management of the project procurement processes for the supply of goods, works and services.

Management of project assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of the project assets.

Supports the mobilization of resources and reporting to the Project Board/Steering Committee

Supports the drafting of donor agreements where applicable.

Monitors and ensures project compliance with donor agreements and their reporting requirements.

Contributes to the preparation of progress updates and presentations to the Project Board/Steering Committee.

Ensures timely reporting, including financial reporting, from project partners and sub-contractors.

Participates in meetings of the Project Board/Steering Committee.

Ensures facilitation of knowledge building and knowledge sharing with project partners

Supports inter-team coordination and knowledge sharing.

Synthesis of lessons learned and best practices from the project to feed in to project contribution to ROAR, Annual Reports, and other documents as required.

Organizes training on UNDP processes for project team members, implementing partners and potential contractors.

Organizes training on UNDP processes for counterparts at national and local levels.

Contributes to the development and dissemination of knowledge products in line with the approved project document.

Qualifications

Education

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, or related field.

Experience, Knowledge, and Skills

Minimum 7 years of experience in managing projects or programmes.

Experience managing substantive projects and staff is required.

Advanced knowledge and experience of spreadsheet, database packages and web-based financial and administrative management systems is desired.

Experience in the usage of computers and Microsoft Office software package (Excel, PowerPoint, Word), experience in handling of web-based management systems and ERP systems is an asset.

Knowledge of UNDP procedures, rules and regulations for project/programme implementation is an advantage.

Experience working on electoral support projects is an advantage.

Experience working in conflict, post-conflict, or transitional state environments is an advantage.

Language

Proficiency in oral and written English

How to Apply

For more information and job application details, see; UNDP Project Manager Jobs in South Sudan

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