UNDP Programme Support Analyst Jobs in South Africa

UNDP Programme Support Analyst Jobs in South Africa

The Programme Analyst is member of the PCOM team and reports to the Head of the PCOM Team Deputy Resident Representative (DRR) and acts as the technical analysts on all matters related to Oversight and Compliance and Monitoring. S/he is responsible supervising activities related to programme management oversight, quality assurance and advisory support, planning and forecasting of resource mobilization and pipeline management.

The incumbent in close collaboration with the Operations Manager and PCOM team will play a pivotal role in the CO’s strategic planning, the identification of innovative programme activities and solutions, the coordination of cross-division initiatives and the alignment of the programme resource planning and the project execution/implementation to the corporate best practices and standards.

Position Purpose

Provide a brief, one paragraph summary of the position’s key objectives, contributions and scope of responsibilities to serve as an introduction to the Key Duties and Accountabilities.

Key Duties and Accountabilities

Summary of Key Functions:

As a member of the PCOM Team, coordinate programme management, compliance, and oversight for achievement of the following results:

Coordinate all aspects of programme management, compliance and oversight, establishing tools for accurate data on programme performance;

Contribute in the monitoring of established results frameworks, performance indicators, and delivery and resource mobilization targets;

Work with programme managers to monitor delivery of core and non-core resources and pro-actively alerts the management on projects with delivery issues;

Provide regular overview and analysis of all type of resources including local cost sharing, engagement facility, catalytic core resources (TRAC) and strategic resources allocated by the Headquarters (HQ)

Set-up tools and strategies to establish the CO as a center excellence in all corporate performance management dashboards and reviews in collaboration with the Operations Manager;

Ensure full compliance of the programme implementation with UNDP rules, regulations and policies to set-up financial recording/reporting system, timely follow-up of audit recommendations, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system;

Effective application of RBM tools, establishment of management targets and monitoring achievement of development results;

Continuous analysis and monitoring of the programme financial situation, presentation of forecasts for development projects, regular monitoring of pipelines, etc.;

Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies;

Spearhead capacity building through training and advice in terms of systems, business processes, NIM and DIM implementation processes;

Perform managerial and oversight functions in the ERP Peoplesoft Atlas as delegated by the Resident Representative in the approved localized Internal Control Framework (ICF).

Provides advisory support to CO senior management on quality assurance of development results (programme and projects) while strengthening accountability and transparency for achievement of the following results:

Advise senior management on oversight, compliance and assurance issues affecting country programme, projects and operations;

Provide ex-ante quality assurance of programmes, projects including LPAC quality assurance, including advice on implementation modalities and programme design, ex-ante clearance for financially substantive or high-risk contracts for NIM projects and DIM Letter of Agreements (LOAs), Responsible Party Agreements (RPAs), Low grant values or any other legal instruments, etc.;

Prepare strategic financial reports for senior management including information related to programme and projects financial status, expenditure, budgets, delivery rate;

Provide substantive advice on programmatic contractual arrangements to ensure full compliance with UNDP rules, procedures and policies and optimal risk management;

Identify approaches and modalities to achieve management targets and increased efficiency resulting in delivery acceleration, sound financial management and optimal programme/project implementation;

Lead risk management to ensure and maintain effective control systems:

Establish a risk management strategy and framework by developing tools for risk management, compliance and assurance system and process from project to CO levels;

Ensure appropriate analysis for risk management at programme, operations and project staff level;

Support

senior management to ensure risk management is central part of programme management, identify, evaluate and advice on significant exposures to risk;

Adapt existing risk management tools to ensure mechanisms are in place and functioning, advise and develop new tools and procedures;

Ensure reporting on risk to Senior Management and HQ is clear and consistent and accompanied by actionable recommendations;

Provide advisory services, lead and undertake cross-practice capacity risk assessments;

Evaluate the effectiveness and efficiency of controls and promote the continuous improvement of the control environment;

Ensure effective implementation and support to the Harmonized Approach to Cash Transfer (HACT) focusing on achievement of the following results:

Provide substantive advisory services to Programme Team Leaders and Operation personnel on leveraging HACT policy for the delivery acceleration and efficient project implementation;

Serve as the focal person on HACT for the Country Office;

Support the DRR for UNDP contributions to Country Common Assessment (CCA) in relation to macro-assessment exercise and plays a leadership role in inter-agency HACT task forces;

Ensure timely conduct of HACT yearly audit exercise (optimal planning, adherence to OAI calendar, implementation of audit recommendations, monitoring and follow-up of audit issues, etc.);

Coordinate the timely preparation and submission of the HACT assurance plan as well as ensuring its effective implementation (timely conduct of spot checks and release of associated reports, liaising with programme personnel for the set-up of assurance calendar, etc.);

Regular monitoring of HACT Dashboard and all HACT indicators in the corporate performance tools such as the Integrated Finance Dashboard (IFD), UNDP at Glance, etc;

Train and guide UNDP personnel, Implementing Partners (IPs) and Responsible Parties (RPs) as appropriate on HACT implementation;

Monitor the implementation of HACT and recommend solutions to challenges in implementing HACT;

Spearhead the set-up of capacity development plan for IPs/RPs including the timely monitoring of progress made and implementation of HACT micro-assessment recommendations.

Requirements:

Education

Master’s Degree or equivalent in Business Administration, Audit and Accounting, Public Administration, Financial Management, Economics or related field.

Bachelor's degree in a relevant field with additional 2 years of qualifying work experience may be considered in lieu of a Master's degree.

Experience, Knowledge and Skills

Minimum two (2) years (Master's degree) or four (4) years (Bachelor's degree) of relevant experience at the national or international level in providing programme financial management services, accounting, programme oversight, monitoring & evaluation and/or auditing, preferably in a UNDP Country Office or regional or HQ location;

Experience providing management advisory services and/or managing staff and operational systems and building relationships with partners and external clients;

Demonstrated ability in people management and working with diverse teams in developing countries;

Experience in handling of web-based management systems and ERP financials, preferably QUANTUM;

Experience in the usage of computers and office software packages, experience in handling of web-based management systems;

Proven ability to deliver under pressure and in short time frames;

Demonstrated knowledge of UNDP programme and project management policies and procedures is highly desirable;

Certifications on UNDP IPSAS trainings on revenue for Revenue, Expenses and Assets is an asset;

Strong interpersonal and communication skills.

Language

Fluency in English with good verbal and writing skills is required.

How to Apply

For more information and job application details, see; UNDP Programme Support Analyst Jobs in South Africa

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