UNDP Programme Associate Jobs in Kenya

UNDP Programme Associate Jobs in Kenya


  • UNDP is the knowledge frontier organization for sustainable development on the UN Development System and serves as integrator for collective action to realize the sustainable Development Goals(SDGs).

  • UNDP’s policy and programmatic work is carried out at headquarters, Regional and Country level offices and forms a contiguous spectrum of deep local knowledge to cutting edge global perspectives and advocacy.

  • The Regional Programme for Africa (RPA) is a flagship programme for UNDP that response to challenges and opportunities facing the African continent and to the priorities and aspirations of Africa as articulated by the African Union(AU) and other regional organs.

  • These are convergent with the vision, areas of work and guiding principles of the UNDP Strategic Plan, 2018-2021

    Duties and Responsibilities

  • Provides Administrative and logistics support to , the Africa Borderlands Centre, focusing on the achievement of the following results: Process of travel requests in ATLAS for the centre team and follow-up relevant logistical arrangements related to official business travel.

  • Works closed with the country office operations team to ensure timely and smooth processing of official travel for staff.

  • Drafts routine documents, reports relevant for the Africa Borderlands programme implementation

  • Supports the Africa Borderlands Programme Teams in the organization of events and the organization presentation of programme information/reports Maintains the professionalism of the operations unit by implementing all administrative activities in an orderly and time responsive sensitive manner.

  • Delivers solutions-focused, client-oriented operations services as demonstrated through consistent positive feedback received from internal and external clients for operational services delivered.

  • Support to project asset management including acquisition, verification and disposal of projects’ physical assets in accordance with policies and procedures.

  • Provide oversight of disposal of items and accuracy of inventory data and maintains the stock of office supplies and proposes monthly replenishment levels

    Act as the office focal point for all IT related needs.

  • ensure printers remain functioning, requests IT service needs and troubleshoots issues; maintain asset and non-asset list current at all times; upload documents to the DMS as needed; log and facilitate IT maintenance requests for the office.

  • Leased equipment (office copiers and others)

  • Provides administrative oversight of the payment processing process for all PO and non-PO transactions, ensuring they are receipted and paid on time (payment is performed by the finance unit).

  • Review of projects Financial Reports; preparation of non-PO vouchers for development projects where applicable.

  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher.

  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.

  • Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for projects.

  • Preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects.

  • Track and reporting on mobilized resources and established partnerships. Review of contributions agreement, managing contributions in Atlas

    Implements solution-focused HR services to Africa Borderlands staff members:

  • Keeps office organogram current and up to date and ensures accuracy and maintains staff list and contact details.

  • Facilitates job classification and vacancy announcements and ensures relevant information is uploaded into the HR portal;

  • Establishes a repository of approved JDs and classifications memos for all current posts; archives on staff separation.

  • Completes long listing of posts according to the recruitment strategy, where required.
    Monitors contract and post end dates and provides regular updates to the Project manager in advance for extension decisions.
  • Administers post, contract and separation processes with HR through to completion and maintains up to date staff information.

  • Focal point for the on-boarding schedule; ensures staff are provided with all office tools to facilitate
    rapid startup of their work, including registration in the HR system, coded UN passes provided, IT access established (including Atlas, Sharepoint and Gateway), workstation, laptop, email address and phone access and other administration needs are provided for; communicates and follows up on timelines for colleagues to implement their part of the on-boarding process.

  • Facilitates the on-boarding process, arranges the timetable, meetings, ensures staff are provided with all office tools to facilitate rapid start-up of their work, including registration in the HR system and IT access.

  • Extracts and generates staff related information on request by the Finance unit – such as the staffing table, COAs and vendor profiles.

  • Generates reports on the current HR performance management process and mandatory training course completion and monitors timely completion by staff.

    Support knowledge building and knowledge sharing in the Hub focusing on the achievement of the following results:

  • Participation in pertinent training related to his/work

  • Sound contributions to knowledge networks and communities of practice

  • Complete all corporate mandatory and required courses




  • Ability to make new and useful ideas work


  • Ability to persuade others to follow Level 3: Proactively seeks and recognizes contributions of others

    People Management

  • Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making


  • Ability to listen, adapt, persuade and transformLevel 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation


  • Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value


    Client Service

  • Ability to engage with clients and provide responsive, high quality services to achieve client satisfaction Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work


  • Knowledge of the technical support functions normally undertaken by an operations team in HR, Administration and procurement to facilitate the achievement of office objectives st fund Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

    Knowledge Management

  • Ability to capture, develop, share and effectively use information and knowledge
    Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

    Required Skills and Experience


  • Secondary Education, preferably with specialized certification in administration, programme accounting and Finance
    University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement


  • Minimum seven (7) years of Progresseive experience working in a general operations and programming function

  • 4 Years of relevant experience will suffice if in possession of a Bachelor's degree

  • Demonstrated ability to cover different areas of operations, namely administration, travel, procurement, human resources and an understanding of the impact of operations on finances;

  • Demonstrated performance in delivering solutions-oriented client service that meets the needs of the clients;

  • Experience in the use of computers applications and software packages (MS Word, Excel, etc.) as well as web-based management systems.

  • Experience in using UNDP’s ERP system (ATLAS) is highly desirable

    Language Requirements

  • Fluency in both written and spoken English.

  • Knowledge of another UN language is an asset.

    How to Apply

    For more information and job application details, see; UNDP Programme Associate Jobs in Kenya

    Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

    Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

    Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.