UNDP Programme Associate Jobs in Kenya
UNDP Programme Associate Jobs in Kenya
BackgroundUNDP is the knowledge frontier organization for sustainable development on the UN Development System and serves as integrator for collective action to realize the sustainable Development Goals(SDGs).
UNDP’s policy and programmatic work is carried out at headquarters, Regional and Country level offices and forms a contiguous spectrum of deep local knowledge to cutting edge global perspectives and advocacy.
The Regional Programme for Africa (RPA) is a flagship programme for UNDP that response to challenges and opportunities facing the African continent and to the priorities and aspirations of Africa as articulated by the African Union(AU) and other regional organs.
These are convergent with the vision, areas of work and guiding principles of the UNDP Strategic Plan, 2018-2021
Duties and Responsibilities
Provides Administrative and logistics support to , the Africa Borderlands Centre, focusing on the achievement of the following results: Process of travel requests in ATLAS for the centre team and follow-up relevant logistical arrangements related to official business travel.
Works closed with the country office operations team to ensure timely and smooth processing of official travel for staff.
Drafts routine documents, reports relevant for the Africa Borderlands programme implementation
Supports the Africa Borderlands Programme Teams in the organization of events and the organization presentation of programme information/reports Maintains the professionalism of the operations unit by implementing all administrative activities in an orderly and time responsive sensitive manner.
Delivers solutions-focused, client-oriented operations services as demonstrated through consistent positive feedback received from internal and external clients for operational services delivered.
Support to project asset management including acquisition, verification and disposal of projects’ physical assets in accordance with policies and procedures.
Provide oversight of disposal of items and accuracy of inventory data and maintains the stock of office supplies and proposes monthly replenishment levels
Act as the office focal point for all IT related needs.
ensure printers remain functioning, requests IT service needs and troubleshoots issues; maintain asset and non-asset list current at all times; upload documents to the DMS as needed; log and facilitate IT maintenance requests for the office.
Leased equipment (office copiers and others)
Provides administrative oversight of the payment processing process for all PO and non-PO transactions, ensuring they are receipted and paid on time (payment is performed by the finance unit).
Review of projects Financial Reports; preparation of non-PO vouchers for development projects where applicable.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher.
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for projects.
Preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects.
Track and reporting on mobilized resources and established partnerships. Review of contributions agreement, managing contributions in Atlas
Implements solution-focused HR services to Africa Borderlands staff members:
Keeps office organogram current and up to date and ensures accuracy and maintains staff list and contact details.
Facilitates job classification and vacancy announcements and ensures relevant information is uploaded into the HR portal;
Establishes a repository of approved JDs and classifications memos for all current posts; archives on staff separation.
Completes long listing of posts according to the recruitment strategy, where required.
Monitors contract and post end dates and provides regular updates to the Project manager in advance for extension decisions.
Administers post, contract and separation processes with HR through to completion and maintains up to date staff information.
Focal point for the on-boarding schedule; ensures staff are provided with all office tools to facilitate
rapid startup of their work, including registration in the HR system, coded UN passes provided, IT access established (including Atlas, Sharepoint and Gateway), workstation, laptop, email address and phone access and other administration needs are provided for; communicates and follows up on timelines for colleagues to implement their part of the on-boarding process.
Facilitates the on-boarding process, arranges the timetable, meetings, ensures staff are provided with all office tools to facilitate rapid start-up of their work, including registration in the HR system and IT access.
Extracts and generates staff related information on request by the Finance unit – such as the staffing table, COAs and vendor profiles.
Generates reports on the current HR performance management process and mandatory training course completion and monitors timely completion by staff.
Support knowledge building and knowledge sharing in the Hub focusing on the achievement of the following results:
Participation in pertinent training related to his/work
Sound contributions to knowledge networks and communities of practice
Complete all corporate mandatory and required courses
Competencies
Core
Innovation
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow Level 3: Proactively seeks and recognizes contributions of others
People Management
Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making
Communication
Ability to listen, adapt, persuade and transformLevel 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Delivery
Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value
Technical/Functional
Client Service
Ability to engage with clients and provide responsive, high quality services to achieve client satisfaction Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Operations
Knowledge of the technical support functions normally undertaken by an operations team in HR, Administration and procurement to facilitate the achievement of office objectives st fund Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Required Skills and Experience
Education
Secondary Education, preferably with specialized certification in administration, programme accounting and Finance
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement
Experience
Minimum seven (7) years of Progresseive experience working in a general operations and programming function
4 Years of relevant experience will suffice if in possession of a Bachelor's degree
Demonstrated ability to cover different areas of operations, namely administration, travel, procurement, human resources and an understanding of the impact of operations on finances;
Demonstrated performance in delivering solutions-oriented client service that meets the needs of the clients;
Experience in the use of computers applications and software packages (MS Word, Excel, etc.) as well as web-based management systems.
Experience in using UNDP’s ERP system (ATLAS) is highly desirable
Language Requirements
Fluency in both written and spoken English.
Knowledge of another UN language is an asset.
How to Apply
For more information and job application details, see; UNDP Programme Associate Jobs in Kenya
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