UNDP Procurement Officer Jobs in Ethiopia

UNDP Procurement Officer Jobs in Ethiopia

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Ethiopia Strategic Note (SN) 2021-2025 is derived from and contributes to the United Nations Sustainable Development Cooperation Framework (UNSCDF 2020-202) in Ethiopia, which outlines the United Nation’s vision and strategic focus in Ethiopia. The SN’s focus areas are based on UN Women’s global Strategic Plan (2021-2025) which sets out the global vision to ‘Achieve gender equality, the empowerment of all women and girls, and the fulfilment of their human rights’.

This goal frames UN Women Ethiopia ’s work and guides its contributions to Ethiopia’s UNSDCF, and frames UN Women Ethiopia ’s program contributions to UN Women’s global outcomes and indicators, which are organized in four thematic priority areas; ending violence against women and girls; governance and participation in public life; UN Women Ethiopia nomic empowerment and resilience; and peace and security, humanitarian action, and disaster risk reduction.

Under the overall guidance of the Procurement Specialist in Headquarters and the daily supervision of the Operations Manager for Ethiopia Country Office, the Procurement Officer ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations.

The Procurement Associate promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized.

The Procurement Officer also works in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities

Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies

Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager;

Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;

Follow up with internal and external audits;

Contribute to the development of sourcing strategies.

Organize procurement processes for the Country Office

Coordinate procurement plans for programmes/projects;

Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;

Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;

Perform Procurement Case Manager Role in Quantum and related systems.

Prepare submissions

to the Procurement Review Committee (PRC).

Organize contract management process for the Country Office

Review/ process contracts for the CO;

Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation.

Facilitate knowledge building and knowledge sharing

Provide substantive input and support to the development of training materials, webinars and other education materials;

Organize trainings for the operations/projects staff on Procurement;

Synthesize lessons learnt and best practices.

Organize logistical services

Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;

Perform other administrative tasks as assigned by supervisor.

Key Performance Indicators

Timely coordination, facilitation and implementation of procurement activities based on procurement plans and available budget

Timely and quality processing of purchase orders

Timely delivery of services by administration team

Proper and accurate maintenance of files and databases, documents are easily retrievable

Timely organization of logistics activities

Competencies

Core Values:

Respect for Diversity

Integrity

Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues

Accountability

Creative Problem Solving

Effective Communication

Inclusive Collaboration

Stakeholder Engagement

Leading by Example

Functional Competencies

Good knowledge of procurement process, systems; administrative rules and regulations;

Good knowledge in the use of spreadsheets and database packages;

Ability to work well under pressure and meet deadlines;

Ability to extract and interpret data;

Ability to administer and execute administrative processes and transactions;

Ability to perform work of confidential nature and handle a large volume of work;

Strong IT and web based management skills.

Required Skills and Experience

Education

MA or Bachelor's degree in procurement, supply chain or related field;

Specialized training in Procurement;

Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;

Willingness to take UN Women internal procurement certifications is required.

Experience

At least 6 years of progressively responsible experience in procurement, supply chain or related field for Bachelor degree holders or 4 years progressive experience for Masters degree holders;

Experience in the usage of computers and office software packages (MS Word, Excel, etc);

Experience in handling of web-based management systems

Language Requirements

Fluency in English is required

Knowledge of the other UN official working language is an asset.

How to Apply

For more information and job application details, see; UNDP Procurement Officer Jobs in Ethiopia

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