UNDP Policy and Programme Associate Jobs in Kenya

UNDP Policy and Programme Associate Jobs in Kenya

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.

Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the supervision of the Programme Management Analyst and guidance of Senior programme staff, the Policy & Programme Associate ensures effective delivery of the UNDP CO’s programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Policy & Programme Associate also works closely with the national economist, operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance related issues and exchange of information. In this context the Programme Associate will establish close synergies with and seek guidance from the operations teams in terms of operational policies and procedures.

The incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.

Duties and Responsibilities:

Support to formulation of programme strategies and implementation of Country Programme

Collection, analysis, and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets (BSC).

Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangement

Provide effective support to management of the CO programme focusing on the achievement of the following results

Creation of a project in Atlas/Quantum, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.

Provision of guidance to the executing agencies on routine implementation of projects.

Presentation of information for audit of projects, supports implementation of audit recommendations

Provides administrative support to the Programme Unit focusing

on achievement of the following results:

Review of projects Financial Reports; preparation of non-PO vouchers for development projects.

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.

Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher.

Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.

Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for development projects.

Support to project asset management including acquisition, verification and disposal of projects’ physical assets in accordance with policies and procedures.

Oversight of disposal of items and accuracy of inventory data.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile.

Track and report on mobilized resources. Review of contributions agreement, managing contributions in Atlas/Quantum.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results

Organization of trainings for the operations/ projects staff on programme.

Synthesis of lessons learnt and best practices in programme.

Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Administration, Project Management, Accounting and Finance or
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but is not a requirement

Experience:

6 years of progressively responsible project management or resource management experience is required at the national or international level supporting multinational development programmes. OR 3 years of relevant experience will suffice if in possession of a bachelor’s degree

Experience in the usage of computers and office software packages (MS Word, Excel) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems

Proficiency in English

Knowledge of other UN official languages is desirable.

How to Apply

For more information and job application details, see; UNDP Policy and Programme Associate Jobs in Kenya

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