UNDP PBF Finance and Administrative Associate Jobs in South Sudan

UNDP PBF Finance and Administrative Associate Jobs in South Sudan

Background

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Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

The PBF portfolio in South Sudan currently has an active portfolio of approximately $32 million across 10 projects. The portfolio is aligned with the overarching policy frameworks for South Sudan, including the Revised National Development Strategy (2021 – 2024) and the UN Sustainable Development Cooperation Framework (2023 – 2025), and the PBF Strategic Results Framework. The PBF established a Secretariat in South Sudan in view of the country’s growing portfolio.

The PBF Secretariat provides support to the RC’s strategic direction of PBF engagement in the country; provides quality-control and coordination support for the portfolio of PBF-funded projects and helps leverage synergies and partnerships with other peacebuilding actors in the country. The PBF Secretariat works closely with the Ministry of Peace Building as well as the recipient organizations and their implementation partners to achieve results through the projects. The Secretariat supports UNCT, for the selection, development, and implementation of PBF projects.

In this regard, the Secretariat will also liaise with key dialogue institutions/platforms to ensure successful strategic results for the PBF engagement in the country, UNSDCF mechanisms, coordination groups and other entities working in PBF re
lated areas, including UNMISS and the Reconciliation, Stabilization and Resilience Trust Fund (RSRTF).

The PBF Secretariat will support the implementing agencies and government counterparts, specifically the Ministry of Peace Building; UN Agencies, Funds and Programs; and Civil Society Organizations (CSOs), to ensure the cohesion of the PBF portfolio in South Sudan. UNDP provides operational support for the PBF Secretariat, including administrative, financial and procurement services.

Scope of Work

Within the delegated authority and under the overall supervision of the RCO Strategic Planner and under the direct supervision of the PBF Coordination Specialist, the PBF Finance and Administrative Associate will perform the following functions.

Duties and Responsibilities

Budget and Finance

The PBF Finance and Administrative Associate provides budget and finance oversight for the PBF Secretariat, UN and non UN direct recipients of PBF funds. This includes:

Assisting in the preparation and review of budgets, consolidates budget/workplan with respect to PBF’s budget and procurement work plan.

Maintaining income and expenditures for planning purposes and ensures that payments processed are matched and transactions are correctly recorded in Quantum.

Preparing budget projections, monitors expenditure and compares with approved budget; prepares adjustments and reports as necessary.

Assisting in the preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

Providing team members with timely information on project and task budget ceilings and funds and funds availability.

Coordinating with other finance, budget and operations staff on related issues during preparation of budget financial reports.

General Administration and

Logistics

The PBF Finance and Administrative Associate is responsible for ensuring smooth operations of the PBF Secretariat and its various functions, including support to the PBF Joint Steering Committee. This includes:

Drafting routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.

Organizing meetings, workshops, conferences, retreats, organization of travel/logistical arrangements for staff from the PBF Secretariat, government partners, CSOs and RCO as necessary.

Scheduling weekly team and ad hoc meetings and drafts meeting minutes.

Providing inputs to the briefing and background materials for the meeting, webinar, workshop etc

Participating in PBF Secretariat field missions as required.

Developing and implementing a PBF Secretariat procurement plan; provide proactive communication and guidance to team members to ensure timely procurements.

Manage PBF assets including asset acquisition and maintenance, including for PBF Secretariat vehicles.

Performing other administrative duties as required (e.g. monitoring accounts and payment to vendors and individual contractors for services, physical space planning; identification office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations)

Any other related tasks as may be required or assigned by the supervisor.

Required Skills and Experience

At least one year work experience in finance and administration with the PBF or a similar fund manager, providing finance and administrative oversight for multiple projects and working directly with stakeholders across the UN System, in government and with CSOs.

At least one year experience providing ongoing and targeted capacity building to multiple stakeholders in government, UN and CSOs, on budget and financial management across all stages of the project cycle.

Ability to build and sustain strong work relationships with a diverse range of stakeholders in government, the UN, Civil Society Organizations (CSOs) and grassroots community members

Ability to work as a proactivity, flexibility and reliable member of a dynamic team, requiring limited supervision and in a fast paced environment.

Solid overall computer literacy, including proficiency in various Ms Office applications (Excel, Word, etc) and email/internet; familiarity with database management and office technology equipment.

Experience from previous UN assignments and/or multilateral and bi-lateral aid organizations.

Internationally recognized accounting certification.

xcellent oral and written skills

Excellent drafting, formulation and reporting skills.

Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
Sound security awareness.

English is required and knowledge of Arabic and other local languages spoken in South Sudan is desirable.

Professional finance and accounting certifications, such as ACCA, CPA, CFA is an added advantage

Education:

Bachelors degree or equivalent in the field of finance, accounting and administration; or high school diploma.

Internationally recognized certification in finance and/or accounting.

Experience:

Bachelors degree with at least three years relevant work experience in finance and administration.

High School Diploma with at least 6 years relevant work experience in finance and administration.

How to Apply

For more information and job application details, see; UNDP PBF Finance and Administrative Associate Jobs in South Sudan

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