UNDP Kenya Policy and Programme Assistant - Jobs in Nairobi

UNDP Kenya Policy and Programme Assistant - Jobs in Nairobi

Background

Under the overall guidance of the Team Leader and direct supervision of the Programme Analyst and the National Economist (Sustainable Development Advisor), the Policy and Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

Incumbent is expected to provide pool administrative/programme support to the programme team on the two thematic focus areas of Environment/Resilience and Governance/Inclusive Growth.

The Policy and Programme Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.

Duties and Responsibilities

Summary of Key Functions:

  • Support to formulation of policy and programme strategies and the Country Programme Action Plan;
  • Support to management of the CO programme unit;
  • Administrative support to the Programme Unit;
  • Support to resource mobilization;
  • Support to knowledge building and knowledge sharing.
  • Supports formulation of policy and programme strategies and the Country Programme Action Plan focusing on achievement of the following results:
    Collection, analysis and presentation of information for identification of areas for support in policy research/development;
  • Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.
  • Provides effective support to management of the CO programme focusing on the achievement of the following results:
  • Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
  • Presentation of information for audit of NIM projects.
  • Provides administrative support to the Programme Unit focusing on achievement of the following results:
  • Preparation of non-PO vouchers for development projects;
  • Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
  • Making budget check for requisitions, POs and vouchers.
  • Supports resource mobilization focusing on achievement of the following results:
  • Review of contributions agreement, managing contributions in Atlas.
  • Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
  • Participation in the trainings for the operations/ projects staff on programme;
  • Contributions to knowledge networks and communities of practice.

    Competencies

    Innovation

  • Ability to make new and useful ideas work.
  • Analyzes complex technical materials (including data) and makes concise, relevant recommendations.

    Leadership

  • Ability to persuade others to follow.
  • Proactively identifies new opportunities and challenges.

    People Management

  • Ability to improve performance and
    satisfaction.
  • Take ownership of responsibilities.

    Communication

  • Ability to listen, adapt, persuade and transform.
  • Understands, explains and shares information on assigned tasks with accuracy and clarity.

    Delivery

  • Ability to get things done while exercising good judgement.
  • Meets goals and timelines for delivery of products or services.

    Technical/Functional

    Resource mobilization support

  • Ability to maintain information/databases on potential and actual donors and provides data and information needed for preparation of project documents.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

    Project Management

  • Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.
  • Collaboration and Partnerships
  • Ability to analyze general information and select materials in support of partnership building.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

    Data info

  • Ability to maintain information/databases on potential and actual donors and provides data and information needed for preparation of project documents.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

    Knowledge Management

  • Ability to capture, develop, share and effectively use information and knowledge.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.
  • Promoting Organizational Learning and Knowledge sharing
  • Ability to research best practices and poses new, more effective ways of doing things.
  • Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work.

    Required Skills and Experience

    Education:

  • Secondary Education, preferably with specialized certification in administration,
  • programme accounting and Finance;
  • University Degree would be desirable, but it is not a requirement.

    Experience:
  • 5 years of progressively responsible administrative or programme experience is required at the national or international level supporting multinational development programmes;
  • 2 years of relevant experience will suffice if in possession of a Bachelor’s Degree;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

    Language Requirements:
  • Fluency in English;
  • Knowledge of other UN official languages is desirable.

    How to Apply
  • Interested and qualified candidates should apply online by 22nd March 2019
  • For more information and job application details, see; UNDP Kenya Policy and Programme Assistant - Jobs in Nairobi

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