UNDP Kenya Finance Associate - Jobs in Nairobi

UNDP Kenya Finance Associate - Jobs in Nairobi

Background

Under the direct supervision of the Finance and Operations Specialist, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources.

The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.

Incumbent is expected to display initiative, a positive approach and a strong client orientation. As such, s/he might be required to undertake other emerging tasks and additional duties as required by direct supervisor or senior management.

Duties and Responsibilities

Summary of key functions:

  • Implementation of operational and financial management strategies;
  • Administration of budgets and cost-recovery system;
  • Accounting. Finance and administrative support;
  • Global payroll;
  • CO cash management;
  • Facilitation of knowledge building and knowledge sharing.
  • Ensure implementation of operational and financial management strategies, and adapts processes and procedures focusing on achievement of the following results:
  • Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up, implementation of the effective internal control framework;
  • CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;
  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management;
  • Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.
  • Ensure administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:
  • Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects;
  • Presentation of researched information for planning and status of financial resources of the CO;
  • Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets);
  • Timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.
  • Provide accounting and administrative support to the Finance Unit and perform Global payroll functions focusing on achievement of the following results:
  • Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers. Pay Cycle and payments execution;
  • Proper receipting of goods and services and establishment of accruals;
  • Approval of vendors in Atlas (if a senior member of the Finance team);
  • Global payrolls processing in Atlas;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed;
  • Timely accounts closure;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
  • Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required;
  • Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items;
  • Timely VAT reimbursements, payment of GLOC by the Government.
  • Ensure proper CO cash management functioning focusing on achievement of the following results:
  • Alternate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
  • Timely identification and recording of receipts for income application;
  • Alternate for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
  • Preparation of monthly UN exchange rate report to Treasury;
  • Timely and accurate preparation of bank
    reconciliations;
  • Alternate for timely preparation of monthly cashflow forecast for use by Operations Manager/ Finance Analyst.
  • Liaison with UN Agencies to obtain estimate of their cash requirement;
  • Initiation of bank transfers and deals in Atlas.
  • Ensure facilitation of knowledge building and knowledge sharing in the CO andguidance to all stakeholders on financial matters focusing on achievement of the following results:
  • Organization/conduct of training for the operations/ programme/projects staff on financial management;
  • Synthesis of lessons learned and best practices in Finance;
  • Sound contributions to knowledge networks and communities of practice.

    Competencies

    Innovation

  • Ability to make new and useful ideas work.
    Level 3.
  • Adapts deliverables to meet client needs.

    Leadership

  • Ability to persuade others to follow.
    Level 3.
  • Proactively seeks and recognizes contributions of others.

    People Management

  • Ability to improve performance and satisfaction.
  • Appropriately involves team in different stages of work and decision-making.

    Communication

  • Ability to listen, adapt, persuade and transform.
  • Expresses information and views with adaptive reasoning and appreciation for complexity and variation.

    Delivery

  • Ability to get things done while exercising good judgement.
  • Takes responsibility for addressing critical situations and delivery core value.

    Technical/Functional

    Building Partnerships

  • Ability to maintain information and databases.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
  • Promoting Organizational Change and Development
  • Ability to conduct basic research and analysis.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

    Job Knowledge and Expertise
  • Understand main processes, methods and procedures related to the job.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
  • Client Orientation
  • Ability to maintain effective client relationships.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
  • Promoting Accountability and Results-Based Management
  • Ability to maintain databases.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

    Accounting

  • Knowledge of accounting concepts, principles, regulations and policies and ability to apply to strategic and/or practical situations.
  • Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.


    Required Skills and Experience

    Education:

  • Secondary Education, with specialized certification in Accounting and Finance.
  • University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
  • UNDP Accountancy and Finance Test (AFT) required (part-qualified accountants from an internationally recognized institute of accountancy may be exempted).

    Experience:

  • 6 years of progressively responsible finance and sourcing experience, is required at the national or international level;
  • 3 years of relevant experience will suffice if in possession of a Bachelor's degree;
  • Proven experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.);
  • Experience in handling of web based management systems is required;
  • Experience in handling of web-based management systems and ERP financials, preferably PeopleSoft (Atlas);
  • Candidates enrolled in a Finance Certification Programme will have a distinct advantage.
  • Language Requirements:
  • Fluency in English;
  • Knowledge of other UN official language is desirable.

    How to Apply
  • Interested and qualified candidates should apply online by 22nd March 2019
  • For more information and job application details, see; UNDP Kenya Finance Associate - Jobs in Nairobi



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