UNDP Human Resources - Admin Analyst Jobs in Abjuja Nigeria
UNDP Human Resources - Admin Analyst Jobs in Abjuja Nigeria
BackgroundOCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to: alleviate human suffering in disasters and emergencies
advocate for the rights of people in need
promote preparedness and prevention
facilitate sustainable solutions.
In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation's response to both complex emergencies and natural disasters.
In addition, it aimed at improving the overall effectiveness of the UN's humanitarian operations in the field.
Duties and Responsibilities
Under the guidance and supervision of the Admin/Finance Officer, the HR/Admin Analyst is responsible for transparent implementation of HR strategies in COs, effective delivery of HR services and management of the CO HR Unit.
He/she analyses, interprets, and applies HR policies, rules, and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues.
The HR/Admin Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR/Admin Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit
The HR/Admin Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management.
Functions / Key Results Expected
Implementation of HR strategies and policies
Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures, and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances, and other policy matters.
Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
Effective Human Resources Management
Management of International staff entitlements and position funding delegated to the HR Unit.
Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
Management of contracts in and outside Atlas.
Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas.
Development and management of rosters.
Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Provide management support to OCHA administrative operations with the following results:
Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
Provide support on all issues related to staff travel (domestic & international) and office/staff compliance with the security procedures.
Support the office transport fleet and ensure that all vehicles are all MOSS compliant and are always in road worthy condition and properly maintained including the provision of adequate spare parts.
Plan and organize office events including retreats, meetings and other events and ensure that all participants are informed in advance and that the necessary logistics is in place including booking of venues, hotels etc
Provide supervisory
support and manage the performance of the Administrate support staff
Has the role of Travel Administrator, and thus can provide support to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.
Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
Prepare letters and other correspondence relating to administrative activities and related reports for internal use
Staff Performance Management and Career Development:
Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
Support to effective learning management including establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager.
Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
Implementation of strategic staffing policies in line with career development.
Conduct of UN-related Surveys:
Organization and coordination of comprehensive and interim local salary, hardship, and place-to-place surveys in coordination with the Operations Manager.
Facilitation of knowledge building and knowledge sharing in the CO:
Synthesis of lessons learnt and best practices in HR.
Organization of trainings for operations/ programme staff on HR issues.
Sound contributions to knowledge networks and communities of practice.
Competencies
Core Competencies
Innovation:
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Communication
Ability to listen, adapt, persuade, and transform
Delivery
Ability to get things done
Technical/Functional Competencies
Building Partnerships
Promoting Organizational Learning and Knowledge Sharing
Job Knowledge / Technical Expertise
Promoting Organizational Change and Development
Client Orientation
Corporate Competencies
Demonstrates commitment to UNDP's mission, vision, and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Required Skills and Experience
Education
Master’s Degree or equivalent in HR, Business Administration, Public Administration, or related field., or a relevant first level university degree with qualifying experience may be accepted in lieu of the advanced university degree.
HR Certification programme.
Experience
2 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems is required
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.
Knowledge of OCHA’s ERP UMOJA would be an asset
Experience in the UN Common System or other international organization is desirable
Language Requirements
Fluency in English is required. Knowledge of another UN official language and national language of the duty station would be desirable
How to Apply
For more information and job application details, see; UNDP Human Resources - Admin Analyst Jobs in Abjuja Nigeria
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