UNDP Finance Analyst - UN Women - Jobs in Uganda

UNDP Finance Analyst - UN Women - Jobs in Uganda


  • The Finance Analyst supervises and leads support staff of the Finance Sub-Unit.

  • The Finance Analyst works in close collaboration with Finance Section HQ, Programme and Operations colleagues, teams at the country level, UNDP staff and Government officials ensuring high performance and efficiency in Finance.

    Duties and Responsibilities

  • Coordinate the financial planning, analysis, and provision of services to the Uganda CO in accordance with UN Women internal control framework, rules, regulations, policies and procedures

  • Recommend and/or implement cost saving and reduction strategies;

  • Review and/or verify financial transactions/activities, recording/reporting system and audit reports.

  • Co-ordinate with Finance Section HQ on suggestions for amendments;

  • Review financial business processes and use of Atlas system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring and oversight purposes;

  • Analyze and oversee all financial resources managed by the Uganda CO and provide high-quality professional advice on financial issues to the Uganda CO management, as necessary;

  • Coordinate cash management processes, including liquidity management, recommend impress level, risk assessment, security for cash assets on site.

  • Assist with financial risk assessment reviews for the Uganda CO, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.

  • Coordinate the monitoring and oversight of financial systems in accordance with UN Women rules, regulations, policies and procedures
    Monitor financial systems and reports for unusual activities, transactions, investigate anomalies;
    Coordinate the Uganda CO timely completion of their Month-end Instructions Checklist and Year-end Instructions Closure Checklist;

  • Draft all financial reports in accordance with International Public Sector Accounting Standards (IPSAS) and ensure continued compliance.

  • Monitor the Uganda CO for compliance with IPSAS accounting standards by reviewing business processes and systems modules resulting in IPSAS compliant general ledger and financial statements;

  • Review Implementing Partner advance procedures and test against UN Women policies to ensure compliance. Investigate and follow up on any anomalies for timely action and resolution, as necessary;

  • Review all contractual arrangements with suppliers of goods and services to ensure that the financial terms and conditions of all contracts are being adhered to by the suppliers of goods and services;

  • Report to Operations Manager and Deputy Director for Financial Management any case of non-adherence for timely action and recommendations for actions/decisions, as necessary;
    Respond to questions and provide analysis as requested to the Finance Section HQ.

  • Coordinate financial reporting in the Uganda CO in accordance with UN Women rules, regulations, policies and procedures

  • Draft timely and accurate automated interim financial reports to governments and donors as required under the donor agreements and other cost-sharing arrangements for submission to Virtual Global Service Centre Finance Specialists;

  • Track and report contributions within the resource mobilization efforts, including pipeline, contracted and overdue and future milestones.

  • Review contributions receivables and provide information to Operations Manager for follow up, as necessary;

  • Write ad hoc financial Donor and other reports as requested;

  • up and/or take prompt action to respond to audit and other findings on financial management.

    Coordinate the audit process in accordance with UN Women rules, regulations, policies and procedures

  • Coordinate the pre-audit preparations for financial management of the Uganda CO to be audit ready and complete the pre-audit checklist.

  • Travel to the Uganda CO field offices as necessary to assist during CO audits.

  • Contribute technically to the training in the CO as part of the training plan or requirement of pre-audit preparations or as otherwise determined by Operations Manager or Deputy Director for Financial Management;

  • Write responses to internal and external audit inquiries and other findings related to financial management for review/approval by Operations Manager and Deputy Director for Financial Management and incorporate recommendations in development in policies, procedures and practices;

  • Plan and track expenditures and performance audit of financial resources, including extra-budgetary
    income.

    Coordinate programme/ project budgets in accordance with UN Women rules, regulations, policies and procedures

  • Coordinate all financial resources of programmes/ projects through planning, guiding, monitoring and controlling of the resources;

  • Prepare and monitor budgets of management projects;

  • Analyze and report on the budget approvals and the delivery situation of management projects;

  • Contribute to the proper mechanisms to eliminate deficiencies in budget management;

  • Submit financial information for timely preparation of donor reports;

  • Prepare advance payments and direct payments for programme implementation and record them in Atlas.

  • Provide assistance to offices in the region in relation to project closure and provide training on a regular basis, in conjunction with Virtual Global Service Centre Finance Specialists.

    coordinate financial training and communication for the Uganda CO

  • Monitor the effectiveness of the services of the finance team on a regular basis to ensure close relationship between Finance Section and Finance Users in CO and take corrective measures as needed;

  • Coordinate development projects to ensure effective finance and communication tools are in place and regularly monitored for improvements;

  • Perform the Finance Helpdesk function for CO to ensure accurate and timely response to issues and advice requested in conjunction with HQ Finance Field Support Unit;
    Support in the implementation of the approved Training plans (specifically ATLAS and IPSAS) in conjunction with HQ Finance Field Support Unit and Finance specialist in RO on a recurrent basis to ensure competency across all Finance Users at CO;

  • Provide oversight for Finance staff of the CO and monitor progress and provide guidance and direction to the staff as necessary to ensure goals and objectives are achieved.

    Participate in knowledge management and capacity building

  • Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas financial modules for better business practices and controls in the CO;

  • Capture, synthesize and/or codify lessons learned and best practices in the CO support and financial management and services. Disseminate to Finance Section HQ to share knowledge and build capacity;

    Competencies

  • Core Values:

  • Respect for Diversity

  • Integrity

  • Professionalism

    Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues

  • Accountability

  • Creative Problem Solving

  • Effective Communication

  • Inclusive Collaboration

  • Stakeholder Engagement

  • Leading by Example

    Functional Competencies

  • Good knowledge and expertise in financial planning and management;

  • Good knowledge and experience in the application of complex financial systems and modules (such as Atlas);

  • Good knowledge of spreadsheet and database packages;

  • Ability to provide advice and support;

  • Good analytical skills

    Required Skills and Experience

    Education

  • Master's degree (or equivalent) in Finance/Accounting. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

  • Successful completion of UN Women’s Accounting technical test.

    Experience

  • At least 2 years’ experience in an accounting-specific role with in a large international organization preferably in the UN system is required.

  • Demonstrated financial experience using an ERP financial system.

  • Demonstrated experience in providing financial and budget support to programmes/projects;

  • Demonstrated experience at developing detailed financial reports for senior management.

  • Demonstrated knowledge of IPSAS/IFRS.

  • Demonstrated experience in supporting more than one office simultaneously is an asset

  • Demonstrated financial experience of working in a regional or multi-country context is an asset;

  • Experience in the usage of office software packages (MS Word, Excel, etc.).

  • Demonstrated experience using an online web-based management System is an asset

  • Language Requirements

  • Fluency in English is required

  • Knowledge of the other UN official working language is an asset.

    How to Apply

    For more information and job application details, see; UNDP Finance Analyst - UN Women - Jobs in Uganda

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