UNDP Environmental Finance Regional Programme Associate Jobs in Ethiopia

UNDP Environmental Finance Regional Programme Associate Jobs in Ethiopia

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.

Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Duties and Responsibilities

Management and Support to projects under development (pipeline)

Coordinate document processing related to project development in the region (regional and country level projects) as relevant to all stages of the project cycle.

Collection, analysis and checking for accuracy and consistency of information against established formats.

Updating the EF VF Unit project data base (PIMS+).

Tracking required information for project completion and/or processing requirements.

Following-up on correspondence with project proponents, Country Offices (COs), and EF VF Unit Headquarters.

Processing documentation for submission, including final quality check regarding accuracy and compliance with formats and guidelines.

Monitoring and support to projects (after vertical fund approval)

Effective communication to COs on the processes relating to Delegation of Authority (DOA) and ensure COs receive a DOA Letter and the approved final UNDP Project Document and any other associated/necessary documents and requested clearance (including financial and technical clearance) in a timely manner once EF VF Unit receives an approval/ endorsement from a source of funds.

Ensures Annual Work Plans are submitted for RTA/RTS approval and Authorized Spending Limit (ASL) issuance.

Assist the RTAs/RTSs in reviewing projects' annual and multi-year work plans in a timely manner, ensuring compliance with Donor requirements in terms of budgeting and identify irregularities.

Assist the Management and Programme Support Analyst in regional portfolio analysis, in particular, ensuring all data necessary for the analysis is collected from COs and consistent for any specific projects under his/her portfolio.

Assist COs in completing budget revision processes in time for on-going projects under his/her portfolio.

Portfolio Monitoring and Support (includes projects under development and under implementation)

Ensure all project information in EF VF Unit database (PIMS+) is correct and up to date at all times from the creation of a project in PIMS+ until the project’s operational and financial closure for projects under his/her portfolio.

Monitor project delivery and submission of progress reports and budget revisions for the region, identifying reasons for shortfall in delivery and alert RTAs/RTSs of any projects with concerns.

Undertake financial monitoring of the portfolio in the region and analyze individual projects’ budgets and budget revisions in close coordination with the COs and RTAs/RTSs.

Assist in all aspects of regional portfolio management, including tracking of standard project related management actions, monitoring and evaluation requirements and progress reports (TPR/APR, PIR) including processing of required documentation.

Maintains the electronic project data base fully updated, and where necessary, organizes and maintains hard-copy files of all projects and associated information and official documentation.

Assist in the preparation, updating, and dissemination of PowerPoint and other presentations and in managing dissemination of information that describe the work and achievements of EF VF Unit via the media.

Conduct financial follow-up and advise Country Offices (or executing agencies in case of regional or global projects without Project Principle Resident Representatives) with regard to the deployment of

the funds and the project closure, as well as, the preparation of the quarterly reports flagging to the RTA any discrepancies, need for action, or progress in disbursement.

Maintain close contact with COs on projects in varying stages of the project cycle, tracking project development and/or implementation progress against established timeframes for project maturation and/or the attainment of implementation milestones as indicated in project annual work plans, recommending courses of action as appropriate and bringing to the RTAs’/RTS’ attention all technical issues that require attention/resolution.

Draft correspondence and assist with other administrative tasks as required.

Backstop other members of the Team and performs ad-hoc tasks, as required, to ensure the Team will deliver at the highest standard.

Support in all aspects of the organization of meetings, seminars, and workshops including making timely conference room booking, assisting in preparing, sending, and following up on invitations, agendas and/or background documentation, etc.

Country Office Capacity Support

Managing information flow between COs and HQ on the regional portfolio to meet all reporting requirements.

In coordination with RTAs/RTSs, advise Environmental Focal Points on procedural issues, approval processes, and associated timeframes related to Environmental Finance project cycle management, according to the UNDP POPP, Environmental Finance Programming Manual, and any other appropriate Advisory Notes and guidelines.

Assist COs, Africa Team, or HQs on staff recruitment processes and consultant procurement processes, including the development of TORs, finalizing advertisements, long and short listing, organizing interviews, ensuring necessary records and documentation throughout the recruitment process, etc. as requested by RTAs/RTSs.

Work in close collaboration with the EF VF Unit Management and Programme Support Unit and the operations, programme, and projects’ staff in COs as required for resolving complex issues related to project administration or portfolio management.

Organize EF VF Unit training programme and workshops in the region as appropriate, including logistics, communications with COs, documentation requirements, and any other logistical and administrative support.

Required Skills and Experience

Education:

Secondary education with at least 6 years of relevant experience preferably with specialized certification in Business or Public Administration, Finance or related area.

A bachelor’s degree in economics, Political Sciences, Social Sciences, Natural Resources Management or other closely related field with at least 3 years of relevant experience would also be accepted.

Certification in project management would be an added advantage.

Experience:

Minimum of 6 years of experience, or 3 years with a bachelor’s degree, in financial resources management, budget management, programme/project management and/or administrative support functions.

Solid experience in project oversight and/or management highly desirable.

Knowledge of tools and methodologies to follow-up on projects or project cycle management preferred.

Experience at the national or international level with organizations that manage grants or vertical funds is an advantage.

Experience in the usage of computers and office software packages (MS Word, Excel, as a minimum; database management as a plus).

Good knowledge of an ERP System (such as Quantum) and UNDP Procurement, Programming, Finance and/or accounting structure will be considered an advantage.

Language:

Fluency in written and spoken English, French, and local language.

Knowledge of Spanish and/or Portuguese strongly desired.

How to Apply

For more information and job application details, see; UNDP Environmental Finance Regional Programme Associate Jobs in Ethiopia

Find daily jobs in Ethiopia. Jobs - Ethiopia jobs. Search our career portal & find the latest Ethiopian job positions, career opportunities & jobs in Ethiopia.

Jobs in Ethiopia - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Ethiopia.

Find your dream job from 1000s of vacancies in Ethiopia posted and updated daily - click here!