UN World Food Programme Kenya - Human Resources Assistant - Recruitment Jobs

UN World Food Programme Kenya - Human Resources Assistant - Recruitment Jobs


Organizational Background

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.

The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, nutrition and food assistance for assets creation through provision of in-kind and cash-based transfers.

Duties and Responsibilities

  • Under the direct supervision of the Recruitment Team leader and overall supervision of the National HR Officer, the incumbent is responsible for the following duties:
  • Perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services;
  • Provide assistance on a wide range of complex HR queries and follow up actions to ensure consistent and high-quality HR services are delivered to clients;
  • Receive and review recruitment requests and verify that supporting documentation to initiate recruitment process are in order.
  • Draft and advertise Vacancy Announcements through the agreed channels maintaining accurate documentation;
  • Review and compile a variety of data (i.e. staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc.) to support analysis and reporting needs including recruitment key performance indicators;
  • Receive, analyze and screen candidates’ job applications using set benchmarks. Prepare shortlists and submit them to the hiring units.
  • Proactively follow up on response from the hiring units;
  • Ensure that WFP issued human resource and personnel policy manuals, rules, regulations, guidelines, and circulars, are complied with and inform the supervisor of any breach or irregularities in the selection process;
  • Prepare a range of complex HR documentation required for the specific area of work (e.g. note for the records, reference checks, etc.) ensuring accuracy and meeting established deadlines;
  • Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines. Ensure compliance with the established deadlines and accuracy of HR data;
  • Maintain confidential personnel records, HR databases and archives to ensure data and files are accurately stored and updated in compliance with the established standards;
  • Support the recruitment cell with the rapid recruitment and deployment of staff, and handle related administrative actions including preparation of reports;
  • Assist in preparation of offer letters and terms of employment of national staff as may be required;
  • Analyze and respond to various internal and external queries to ensure that clients are well informed and that HR team activities are aligned with broader WFP objectives;
  • Support the unit with various HR activities and documentation required for the specific area of work (i.e. employment contracts, transfer letters, training-related documents, on boarding of new staff, etc.) ensuring accuracy and meeting established deadlines;
  • Any other duties as may be required.

    Standard Minimum Qualifications

    Education:

  • Completion of secondary school education. A post-secondary certificate in Human Resource Management, International Relations, Psychology or related field is desirable.

    Experience:

  • At least four years’ experience in the field of human resources in general, including direct experience
    in selection and recruitment and the use of e-recruitment tools.
  • Previous work experience in the UN system and/or non-profit sector is desirable.
    Prior work experience in emergency/conflict settings is an advantage.

    Language:

  • Fluency in both oral and written communication in English is a requirement.

    Knowledge and skills:

  • Knowledge of HR business processes, procedures and tools.
  • Effective interpersonal, teamwork and organizational skills.
  • Proven ability to work independently and cross-functionally with different partners.
  • Proficiency in Microsoft Office Suite, including excel skills.
  • Knowledge about online recruitment systems and tools.

    Core Organisational Capabilities

    Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  • Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  • Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  • Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
    People
  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  • Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  • Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  • Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
    Performance
  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  • Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  • Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  • Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  • Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  • Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    How to Apply
  • Interested candidates should apply online by 28th March 2019
  • Interested and qualified candidates are requested to submit online applications through E-Recruitment.
  • Applications that do not meet the above requirements will be disregarded.
  • Only shortlisted candidates will be contacted.
  • For more information and job application details, see; UN World Food Programme Kenya - Human Resources Assistant - Recruitment Jobs

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