UN World Food Programme Intern - Procurement Unit-Lilongwe Jobs in Malawi

UN World Food Programme Intern - Procurement Unit-Lilongwe Jobs in Malawi

About WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience.

In Malawi, WFP works in partnership with the Government, other UN agencies, NGOs, civil society and the private sector, to strengthen integrated approach in addressing issues related to food systems and increasing focus on innovation, resilience programming and climate change adaptation.

Our work improves livelihoods for smallholder farmers and other vulnerable populations, with an emphasis on women and youth in and alignment with Government strategies, particularly its Vision 2063.

Organizational Context

The Malawi Country Office of WFP is seeking motivated and qualified candidates to enroll for the 2023 Internship Programme.

The position will be based in the Procurement Unit, Lilongwe. The internship will be for the period of 6 months from 1 June, 2023.

Key Accountabilities(not all-inclusive)

Under the close supervision of the Procurement Officer, the intern is expected to produce organized and accurate work and will undertake the following tasks:

Provide administrative duties in the implementation of local and regional food procurement policy

Provide secretariate duties on the collaborative activities between procurement and programme units such as Homegrown school feeding purchases, Integrated resilience activities for smallholder farmers, food safety and quality, and any other joint activities as requested

Respond to queries regarding procurement data from staff in the unit and elsewhere in the client unit.

Track and record all tender (RFQ/ITB/RFP) numbers in the team’s database

Manage and monitor vendor invoices with client units and follow up on outstanding payments

Provide support to a focal point for vendor management and filing for both food and goods & services

Maintain relevant internal databases and files; keep track of contractual agreements such as contract validity dates, extensions, etc.

Follow up and monitor

tender responses

Standard Minimum Qualifications

Education: Currently enrolled with in a graduate programme and have attended classes in the past 12 months, or a recent graduate from a graduate programme (within six months prior to the application to the internship programme). Preferred areas of study are: Procurement, Supply Chain, Public and Social Policy, Development Studies, International Relations, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences, Business Administration, Public Policy, and Communications

Language: Excellent command of English is required; Working knowledge of a second UN language would be an asset.

Proficiency in MS Office (Word, Excel, Power Point, Outlook)

Required Soft Skills/wfp Competencies

Collaborative spirit with the ability to liaise with a wide range of people at all levels and across different cultures

Strong drive, self-motivated and able to work with a high degree of autonomy

Ability to prioritize tasks and quickly adjust to different working environments Excellent interpersonal and communication skills (written and oral)

Proactive attitude, shows initiative and has a sense of accountability

Learning Elements:

At the end of the assignment, the Intern should:

Have an understanding of processes to support the contracting/tendering implementation at WFP

Be able to maintain accurate records of activities in line with compliance standards

Have basic ability to utilise the knowledge gathered to identify vendor requirements as well as vendor selection criteria.

How to Apply

For more information and job application details, see; UN World Food Programme Intern - Procurement Unit-Lilongwe Jobs in Malawi

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