UN World Food Programme Finance and Administration Associate Jobs in Ethiopia

UN World Food Programme Finance and Administration Associate Jobs in Ethiopia

Organizational Context

This job is based in the Afar Regional State, Semera Sub-Office. The job holder will report to the Head of Sub-Office.

He/she is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. He/she is required to use judgment in dealing with unforeseen operational problems on a daily basis and to manage resources and coach and coordinate support staff.

Job Purpose

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

Key Accountabilities (not all-inclusive)

Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.

Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.

Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.

Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.

Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.

Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.

Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.

Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.

Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.

Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.

Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

Standard Minimum Qualifications

Education: Completion of secondary school education or University Degree in the field of Accounting and Finance, Business Administration, Business Management and related fields.

Experience: 6 or more progressive years of experience in related fields with a university degree

Language: Fluency in the English language and knowledge of the local language is an advantage.

4Ps Core Organisational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.

Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements

of partners).

Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.

Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.

Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.

Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.

Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Other Specific Job Requirements

Ability to work independently in a timely and organized manner.

Excellent oral and written communication skills.

Willingness to explore and experiment with new ideas and approaches in own work.

Ability to work in a team and multi-task as needed.

A strong understanding of finance and administration processes

Strong coordination and oversight skills

Desired Experiences for Entry Into the Role

Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.

Has experience working with auditors and other third party vendors

How to Apply

For more information and job application details, see; UN World Food Programme Finance and Administration Associate Jobs in Ethiopia

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